Sage Construction & Real Estate

I am trying to figure out how to make the Phase field in AR for Invoice Distributions functioning since clearly when setup originally that was not completed. I understand that this has to be done in GL > File > Company Settings > Custom Descriptions…

I'm wondering if Sage 300 16.1 keeps track of the most recent time a report was used. The last guy who managed them never deleted anything so we have reports that are as old as dirt. I was wondering, instead of asking every person individually what they…