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While entering credit card transactions, for some reason the credits in the CC account are all being debited to the accounts payable GL, not sure if I set up my GL's incorrectly but how can I fix this?

Hello, We noticed that two vendors have a posted check with the same check number, different amounts, and different check dates. Check 4340 for 2,313.03 shows under Vendor A with a Check Date of 06/23/2022 Check 4340 for 2,120.14 shows under Vendor…

Should a retainer be entered as a Vendor invoice and paid against it, or as a Vendor prepayment, or just a GJ entry? What is the proper way to do this? Thanks to anyone who can help out

We have made a prepayment to a vendor. How can we record this prepayment and the subsequent entry of invoices to relieve the prepayment?

We just had our information migrated over from QuickBooks. I am having a lot of trouble with invoice entry. I was able to edit the change orders migrated so that when I enter in subcontractor information, the change orders pop up. However, I cannot figure…

We have several AP invoices entered with the wrong invoice dates (dated 11/30/2025 instead of 11/30/2020). The GL posting date is correct. Some of these invoices have been paid. What is the best way to correct this? I am using version 2018. Thank…

I have had to manually input my Trial Balance from one computer to another, in which all totals match correctly. However how to I post to Accounts Payable (2100), as this was a total that was entered upon setting up the program on the new computer. This…

Hello, I am importing large batches of invoice entries using the File > Import in the A/P Invoice Entry window. I find that if an invoice has error importing the process will stop and all of the previous ones in the file will remain in the system, and…

Hi all, Do you know if items that are outstanding on the Ledger and Statement still show as outstanding after an acounting period is closed? Also, there is any report that can support this? It seems that X3 is still vague in this kind of issues…

It has been 15 years since I used the AP function in Sage 100 (Mas90). However, now I have decided to help a co worker. Is someone willing to give examples of why a company would want to use A/P repetitive invoice function. Is it strictly used if vendor…

I created an EFT payment batch, posted it and now want to cancel it. The open batch is still in the G/L. I'm wondering if I can just delete the batch in the G/L? What are the implications because I technically paid it, but didnt' actually send the funds…

Hi all, I'm a new user to Sage 100 and I have a question regarding online payments and processing them through the AP module. I process a wide variety of payments through online portals and the process in place has always been to book them through the…

We sent product out to another company who converted the materials into displays. We have since received the displays and the invoice from this vendor, but I am stumped on how I should go about moving the cost of goods in SAGE for the materials/products…

Hi - new here. Looking for a bit of help. I am trying to use the "Select Invoices for Payment" window that pops up from the "Check Printing and Electronic Payment" function. My understanding is that you can use this window to post A/P to the general…

We have set up departments for each location for reporting purposes. How do you code an ap invoice to a department?

have a client that wants to do the following... "Process AP invoices just like we currently do, but the vendor set-up will reflect it being a credit card payment (i.e. rather than live check or ACH). When we process the weekly AP batches, we will…

We are working in Sage 100c. We void a check through checks/manual checks entry. When entering the check to be voided: System ask is this a reversal - we say yes, then system prompts do you want to recall the invoice - if we say NO - it still shows…

How do you guys handle situations multiple items are purchased that total over what the asset threshold (many accountants use $300 to $500) would be? For example if my client purchases a single table for $1000 I would allocate that expense to an asset…

We utilize codes codes on all our projects. Project Manager open Purchase orders with specific cost codes. However when Accounting enters the invoice against the PO the cost code defaults to one code, then we would have to lookup the cost code on the…

Working with a contractor(AR) that is issuing joint checks to our Sub/Suppliers (AP). Have entered inventory through the PO module (Ordered, Received, and Invoiced), and now has flowed into AP. Have entered Revenue Receivable through the JC module…

I'm working on setting up my EFT Direct Deposit through Sage, and my Credit Union bank. The bank has set me up with CAFT and a username and password combo to upload my payroll EFT file too, however, Sage does not let me create any EFT references. Do…

I'm not sure where I clicked but I messed up the layout of Payments Journal window - see below. The columns of Amount, Allocation, etc got pushed away and I can't pull them back. When I open up a new Payments window for Make Other Payment, it looks the…

I am new to Sage. I am reviewing books for a client and find that none of their sub ledgers (A/R, A/P or Inventory) match the financial statements. In QuickBooks I know how to trouble shoot these; but not so in Sage. Can someone point out the common mistakes…

My boss just pulled out a purchase invoice from 6 years ago that he owes a large sum of money on. He wants to put the unpaid invoices from this company towards what he owes them. My question is, since this invoice has never been entered into Simply…

Hi, I am trying to figure out the best way to record Subcontractor expenses in Sage 50 2017. Would it be best when entering the Subcontractor supplier invoice for labour to also record the expenses here i.e. gas reimb or materials Also, if no…