IRP5 patch resolving the following three issues related to IRP5 Code 4587 is now available for download:
IRP5 Code 4587 is a total value for the Exempt Foreign Employment Income on the IRP5 Certificate and File.
- We were including all IRP5 Codes that begin with 39xx to the calculation to determine the sum of IRP5 Code 4587.
- We were accumulating the values, including cents, on the Employee's Payslip to determine the sum of IRP5 Code 4587, instead of the truncated values that are printed on the IRP5 Certificate and exported to the IRP5 File.
- We were exporting a value of zero for IRP5 Code 4587 in cases where an employee got Foreign Income against IRP5 Codes not specified for inclusion in the calculation of IRP5 Code 4587, e.g. 3652 (Non-Taxable Income)
The scenario’s mentioned above resulted in the following E@syfile errors:
- e@syFile error: " The value of source code (4587) 'xxxxxxx' cannot exceed the lower of R1.25 mil or the total of the values declared under foreign service income codes 'xxxxxx'
- Source code 4587 in the IRP5 file adds up the remuneration values on the payslip screen, where e@syFile adds the truncated values in the IRP5 file and then compares the two amounts to validate code 4587, resulting in the error.
- e@syFile error: " The value of source code (4587) 'xxxxxxx' cannot exceed the lower of R1.25 mil or the total of the values declared under foreign service income codes 'xxxxxx' when you have a value on source code 3901/3951
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- The following error appears on e@syFile when the employee has a value on source code 3901/3951. This source code is changed to 3951 when Foreign Income (FI) is flagged on the payroll system. Source code 3951 must not be included in the calculation of source code 4587.
Please Note: This has been amended for Release: 5.5a; 5.5b; 5.6a and 5.6b. The zip file can be extracted to any of the above-mentioned systems. It is advisable to do a General Recalculation in the companies before printing the IRP5s. Use the IRP5 printing option on the Reports and Maintenance Screen (Reports > Reports and Maintenance)
Solution:
Ensure that your payroll system is on R5.6a/b or R5.5a/b. Download the zip file, extract the contents to the Payroll folder and overwrite the existing file. An additional information document is included in the zip file.
How do I verify the version of my payroll system?
The payroll version can be confirmed on the Company Listing Screen or on the Main Menu of the payroll system
How do I download the patch file?
- Access the Patch File section on the Software Downloads page. Click here to access the page
- Locate the RSA IRP5 patch for Premier and Classic: R56a/b and R5.5a/b (May 2021)
- Review the description for more details
- Click on Download to save the files to your computer (the download location will be determined by your browser settings)
How do I extract the patch files?
- It is recommended to make a full system backup before extracting the patch file. Click here for more details
- Ensure no other users are accessing the payroll application, when extracting the files
- Locate the file IRP5IT3a_4587_20210513 zip file which was downloaded during the download process
- Double-click on the .ZIP file, which will open with the default program on your computer
- Select to Extract All the files
- Select the payroll application folder as extraction location.
- When prompted to overwrite existing files in the folder say Yes
- Close the application when the extraction is complete.
Do I need to make any changes in the payroll system after extracting the files?
It is advisable to do a General Recalculation in the companies before printing the IRP5s. Use the IRP5 printing option on the Reports and Maintenance Screen (Reports > Reports and Maintenance)
How do I know the patch file has installed successfully?
You will need to re-create the IRP5 files. These files must be uploaded into e@syFile to verify the import errors have been resolved.