To Bill it:  You can create a recurring slip to attribute the fees to a particular timekeeper, or just set up a Perpetual Flat Fee arrangement in order to bill the same amount each cycle.

To Process Payment:

Deposit the payment in the Trust Account (since not all of it belongs to the firm) at the bank.

Make either a Deposit to Account or Payment to Account to the Funds Account in Timeslips.

Once the check clears, write two checks out of the Trust Account, one payable to the firm for it's 1/3 and another to your client for the remainder.

Use the Timeslips Payment from Account to record the payment out of Funds, and to the firm.  This will deduct the amount from Funds, and post it to the A/R to reduce the balance. 

Put in a Withdrawal from Account in the Funds to account for the money sent to your client and NOT paid to the firm.  That will zero out the Funds, but you will have a remaining A/R balance. 

So I would put in a WriteOff or Credit Transaction to reduce the A/R to zero, and then edit the text to describe how the amount was sent to your client.  

So you end up with documentation in Timeslips that you billed $X, received $X.  Took 1/3 of $X as your fee, and sent the remainder to your client, but the debtor's account was paid in full.

Nancy Duhon, Esq.

Duhon Technology Solutions, LLC

Master Certified Consultant for Sage Timeslips

Providing individual Consultations and Third Party Remote Desktop Support - including older/unsupported versions.

[email protected]

404-325-9779  

I am ending up with a negative A/R in the amount of the checks from the trust account to the firm.  When I try to do  WriteOff or Credit Transaction it just adds to the negative A/R amount.

a negative AR means you have taken in more money than you have billed for. Did you put the money received into payments or payment to funds. If you put the full amount received into payments, then you should enter an expense for the amount you are paying out to the client. Billing this amount should use up the credit balance.

I think I figured it out.  I had to go into Client information-->Arrangements-->Edit...-->for "Amount" I entered in the 1/3 amount my firm is receiving, for "Status" I changed to "Final Bill" and then hit ok.  That did the final bill for the Time Slip Charges I had incurred to date and applied the 1/3 amount my firm is receiving to those Time Slip Charges.  As I incur more Time Slip charges and hopefully receive more wage deduction payments I will just have to choose the option of "Start Another Flat Fee" and then repeat the steps above and do a "Final Bill."  I no longer have a negative A/R amount.