p Run and post the final payroll for the year you are closing.
p Reconcile employee totals. How?
p Reconcile payroll tax totals. How?
p Reconcile Payroll to General Ledger. How?
p Print management reports.
p If needed, enter information to comply with the Affordable Care Act (ACA). How?
p Make a backup copy of your entire database if you haven't already done so. How?
p (Optional) Make a copy of your Payroll data files to be used for the closing year reporting only.
How?
p Install year end software update. How? (Note: users must be logged in to access download links)
p Customize the W-2 forms, if necessary. How?
p Generate W-2s (before or after closing the year in Payroll). How?
p If required, generate ACA (Affordable Care Act) forms (before or after closing the Payroll year)
How?
p Generate additional Federal quarterly forms (e.g. 941) and year-end forms (before or
after closing the year in Payroll). How?
p Generate additional State quarterly forms and year-end forms (before or after closing the year
in Payroll). How?
p Close the year in Payroll. How?
p Create an annual archive after completing your calendar-year processing. This archive can be
used for restoring data or reporting purposes How?
p (Optional) Perform file maintenance. How?
In January, prepare for the first payroll of the new year.
p Download and update taxes for the new year. (Only install taxes after you have
posted all checks for the year you just closed). How?