First, I would never save the form with the same name as what was provided as a system form.  For checks I like to use a "1-custom" and the proper extension will be assigned automatically.  That way you can tell that something has been customized and it automatically appears at the top so it defaults for new users.  

When you try and print checks, did you make sure that was the form you selected before printing?  If yes,  then you may have saved that same form name as a company or private form as well, then Sage is only seeing those versions when you run the check.  You can double check that by opening up menu 13-5 and displaying the private forms, then the company forms, then the shared forms.  Are you seeing that same name in multiple locations?  If so you will need to remove the ones you don't want so that Sage only sees the one you need to keep.  

This is the order of priority

Private: Can you be seen by the user that created it.  If same file name exists in other locations, this location is the highest priority

Company:  can be seen by all users, but only inside the company that it was created for.  This is the second highest priority.

Common:  can be seen by all users and used from within any company.  This is the lowest priority.  So if the same file name exists elsewhere you will never see this when trying to print because Sage is using the higher priority form.

I hope this helps.  I did find a kb article 90990 that shows the location paths, but does not include the priority information.

Thank you for your help.  I saved it as Check09 and not only did it work but it automatically changed the default Check Form to Check09.  It works!

To clarify. I believe if you use this field on the check stub it will print the sick available at the time of printing. This can be confusing if the employee requests a reprint of a check stub later in time. The reprinted stub will most likely not match the original stub because the available sick most likely has changed since the original print date.

What articles could you recommend to guide us in adding the available sick leave/available vacation time to the check stubs?

Would we need to edit the direct deposit form and the physical check forms seperately?

You are saving it as the same original name  check11.  Read my original instructions about naming files and location priority.

If you have it as a new name starting with a number then it will put that form at the top so it defaults for you.  Remember to identify DD for direct deposit forms because they should be different than the form you use to print paper checks.  DD stubs require you manually add your company name, address and phone number on the check area (because those are typcially on a preprinted check) AND you want to add the words "NON-NEGOTIABLE" on the DD form across where the signature would go, or remove the check area completely so that the DD is a stub only.

Were you replying to my question? I wasn't asking about how to rename a new file to make it the default, I was asking about how to edit the formatting to add fields that aren't currently printed on Checks or DD stubs. I did screen shot your instructions in case we ended up having issues with the file name and default templates though because it did seem like a relevant problem we may run into, but currently we are trying to figure out how to add accrued sick time to check stubs.

Hi Brittany. You would add the Sick Available field from the Employee table, as the screenshots indicate. It would need to be an 8-pt font in order to fit. Keep in mind this number gets updated when the final compute is done, so the available hours will include the current paycheck. The drawback to using this field is that if you go to reprint a past paycheck the accrued amount shown will be the current amount, not the amount when the check was originally printed.

I was because the images above show you how to add the code for the form.

Edit form design

Right click in the area you want to add the field, right click, add field

find the Employee table on the left 

5

5-2

5-2-1

Click on the employees table on the left

The fields will be displayed on the right

Look for Sick Available

Double click the field to add it to the form

Right click on that field to format it

I like to make it a different forecolor like royal blue; and choose Format  #####0.00

Good point GHollister!