Terminated Employees Disappeared after Payroll Archive


After our 2022 payroll was archived, we can no longer see Terminated employees (status = 5-Terminated) in the current version.  We still can see Laid Off employees and employees that Quit but no Terminated employees.  This was not a problem when we archived payroll in past years.    This seems like an error.

  • I am not sure if this will help, but when you are archiving the payroll file and creating the name for the file, that is when you are given the option to remove records for specific employee statuses. There is a check box for each (Quit, Laid off, Terminated, Deceased). I do not believe the archive process will default to any of these checked. I think you have to actually check the box. The only thing I can think of us that you selected for these to me removed or it somehow defaulted to having Terminated employees removed. 

  • 0 in reply to Ralls Pennington

    Thank you!  Helpful, but again, it is strange that some of the records still seem to be there (although they aren't searchable from the Lookup window).  

  • 0 in reply to GreenwoodHomes

    In 5-2-2 click on the drop down. Go to options, show inactive records  if you see them they were made inactive  open the employee

    edit inactive to reactivate them 

Reply Children
  • 0 in reply to Char DeLange

    That didn't work.  The records are not in the list at all.

  • 0 in reply to GreenwoodHomes

    Hi GreenwoodHomes. If you had the option to remove Terminated employees enabled when you ran the payroll archive, the employees who have no links to other records in the database would have been removed from the current company, and those who do have links to other records would not have been removed but would have been made inactive. This is probably why you are only seeing some of the records. However, all of these records would still be present in the payroll archive.

  • 0 in reply to ghollister

    Hi Greg    I did see that the DBA now allowed you to remove employees for the current year that are still connected to job cost records.  I was told you just would no longer see the name associated with those records.  I did not realize it actually kept the employees in the new year, but just made them inactive.  That should have been outlined in the release notes.