What do you use for planned sales reporting?

I posed a similar question many years ago but I would like to start a new discussion about this if anyone is interested or willing to share their ideas.

I'm interested in finding a way to report the following:

ACTUALSALES $ vs PLANNED SALES $, CURRENT YEAR vs PRIOR YEAR, by SALES TERRITORY, MONTH, CUSTOMER, and ITEM  (<-- not necessarily in that order)

When I include "month," "customer," and "item" in that list I'm referring to being able to say, for example, "we expect Customer A to buy $1,000 worth of Item F and $2,000 of Item G in August.  We expect Customer B to buy $5,000 of Item H and $6,000 of Item J in August.  We expect Customer C to buy $3,000 of Item K and $4,000 of Item L in September," etc. etc.

Sage 500 does not provide a way to enter, maintain, and report data at that level of detail.

Some of the Business Insights reports and/or the SQL views they're based on can be used along with Excel (and Sage Intelligence if you use it) to create a report that provides all of the above with regard to actual sales $.  But what about planned sales $?  What add-ons or methods have you used to include planned sales $ in your sales reporting?  How is it working out?

  • 0
    I'd suggest creating a custom table to hold the planned sales dollars. SHould be pretty simple to create with CustKey, ItemKey, FiscYear, FiscPer, and ProjectedSalesAmt columns. You can then link this table into vdvInvoiceLines or a custom view.
  • 0 in reply to D.Hart
    Thanks, Doug. I may try that approach.
    I know how to create a custom table and link it to a custom field using Customizer, but I don't know if Customizer provides the functionality I'd need to make this work.
    In both Maintain Customer and Maintain Item, do you happen to know if it would be possible, using Customizer, to include a DropDown box indicating the year, along with 12 data fields that would represent the dollar amount for each month of the selected year? If the user selects a different year, then the values displayed in the 12 fields change accordingly. If the user changes a monthly value in one of the 12 data fields and clicks Save, the new value for the selected year is then saved to the table.
    I don't see a way to do that with Customizer. I'm thinking it would require the SDK/source code rather than just Customizer.
  • 0 in reply to Ralph.
    I like these suggestions, I'll throw out a couple more, since I'm guessing you are looking to "get away" with what is there, with minimal adds. I assume first, not adding future sales projections. Without the projections, although the Customer (AR) Sales History Analyzer does not have item, it does have the other elements you mention. Also, invoice lines, which depending on your likelihood of sales closing, might be a good approximate of actual sales, and does have item in it. Putting all of this in Excel gives you the slicing and dicing you want, as would Sage Intelligence Reporter (SIR).
    Now, about that future sales projections...
    Depending on whether you use replenishment, and assuming you have it, there is a "Demand Adjustment" screen for holding future sales numbers, although it is meant to be above and beyond what replenishment would calculate. But, if you don't use replenishment, then you could use that screen, to enter future item demand - but not for specific customers on this screen.
    Regardless of what you do, as mentioned by both of you, there will be some mashing of the data (SIR does a good job of that, right?).