FIFO Items and Credit Memos

SOLVED

We are using FIFO for items which results in different tiers existing for PO receipts and this is working as expected.
And actually we have been using FIFO for quite a few years.
Sales Orders are created and later invoiced. Due to the nature of our business (oilfield product related) it is common to create an invoice and later a credit memo for that invoice as product is returned.
What we have noticed is that when the CM is done an OVER DISTRIBUTION tier is created for the returned qty and the tier cost is the last cost associated with the item.  This cost can be affected by subsequent PO receipts and the item costs may have changed. Furthermore if a later CM is processed, the same OD tier is updated with the qty but this time it is not the latest cost, but the average cost calculated from the transactions in between.  In either case this seems very wrong to us.  When the item is invoiced the item cost at that time (whether it be the single cost from one tier or the average cost from multiple tiers needed to fulfill the qty) is recorded in the invoice record.  Seemingly the CM should be using this cost recorded on the invoice record when returning the qty to inventory. This would be much more correct.

Example:
Item Cost: $13.47 - Invoiced
PO Receipt....new cost $17.25
CM...OD tier created with qty returned and cost of $17.25...this is WRONG. (should be $13.47).
...and it gets 'worse' when multiple CMs are done and the OD tier now contains an 'averaged cost'.

This is throwing the Inventory Valuation way off.

I have looked for an option to control this (use item cost recorded on invoice record instead of item cost), but it does not seem to exist.

Any thoughts?

Lonnie

  • +1
    verified answer

    Starting with version 2021.3, you can specify that you would like a credit memo to pull from the original invoice AND you can specify that you would like it to use the original cost on items.

  • 0 in reply to bethbowers

    Hi Beth,

    Thanks for that information.  That is exactly what we are looking for. I found the info in the What's New in Sage 100 2021.2 document. 
    Posting that link and excerpt here for anyone else that might need this also.
    Article: https://cdn.na.sage.com/docs/en/customer/100erp/2021/open/WhatsNew_2021.pdf?

    Excerpt from the Sale Order section:

    Use Original or Current Cost When Applying Credit Memo
    When applying a credit memo to an invoice in Invoice Data Entry, you have the
    option to recall invoice information from history. This option is available if Yes or
    Summary is selected in the (Invoice History) Retain in Detail field in Accounts
    Receivable Options.
    After you enter an invoice number, a message asks if you want to copy invoice
    information from history.
    If Yes is selected in the (Invoice History) Retain in Detail field, line details are
    included. If Summary is selected only the invoice header information is used.
    If you click Yes to use information from the history files, a second message asks if
    you want to recall the item cost from history. You can click the Details button in the
    message window to view the cost information from both history and inventory for
    each item on the invoice. Check with your accountant about the appropriate costing
    method for returned inventory.
    Note This feature is available if you purchased Sage 100 through a subscription
    plan.
    Your Sage 100 business partners at work! This idea was a suggestion from
    90 Minds, Inc. where “More Minds Are Better Than One.

    Guess I will be planning an upgrade soon.

    Thanks
    Lonnie