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kathleen wrote:
I have two databases. One has the "transfer" option the other only "transfer to funds". How do I transfer a payment from one client to another without the "transfer" payment option?

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You don't really need the transfer options, you can simply do a refund for the one that has the money, but shouldn't, and a regular old payment to the on that should.  Think of it as two seperate transactions.  One client paid you too much, so you are giving the unearned overage back to her.  The second client is making a payment with $$$ that her buddy, the first client gave her.  Net effects, first client's A/R balance goes up (if it is a negative balance that is the right direction) and second client's balance goes down.

HTH

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kathleen wrote:
Thank you. I will do that. I guess my question now is- why in the drop down section of the accounts receivable list in one database do I have the "transfer" option, but it won't show in the other database?  To make it even weirder, it does show up in the filter for transaction type. They are both the 2006 version installed at the same time. How can one just not show?

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Do you have Client Funds enabled in both databases?  If you got to Setup, Features Enabled you can check.  If the one database has that turned off, then there would be nowhere to Transfer to Funds.  

Hope this helps.

Thanks for the Kudo.

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dcw wrote:
Def: Transfer

A Transfer transaction is used to distribute unapplied money (from a payment or credit transaction) from one client project to one or more related client projects.  If you are not using client project, the transfer transaction is not available.    You can only transfer money from one project to another.

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Sorry, I misunderstood the question, Diane is right.

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kathleen wrote:
I am only trying to transfer between one client project and another,related one same as my other database. All the other transaction types are showing in the drop down list-just not "transfer".

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Hmm, well, then I don't know.  But I wouldn't use it anyway.  It just makes things more complicated, is harder to undo, and IMHO doesn't leave as good an audit trail.

It's just frustrating when you can't figure out why!!! As long as you are being so kind to answer my questions- every now and then I will have a client whose balance is correct in the a/r register but the invoice may not show a payment. I have a bill that just went out like that and the client emailed me to see whether I had recevied his January payment. Sure enough, it was posted but didn't show on the invoice. In looking at the a/r entry window however, I do see that all the other payments up on the top say for instance "Billed,G:20300 5/31/08 Posted". This payment only shows "Posted". Maybe this just relates to Quickbooks transfers. On that note, all the other transactions show a yellow envelope, this one doesn't.I can't change the deposit as the entry boxes are grayed out. I tried generating a new bill for March ,hoping it might catch up with that payment, knowing it wouldn't and sure enough, it didn't.

Thanks so much.

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kathleen wrote:

It's just frustrating when you can't figure out why!!! As long as you are being so kind to answer my questions- every now and then I will have a client whose balance is correct in the a/r register but the invoice may not show a payment. I have a bill that just went out like that and the client emailed me to see whether I had recevied his January payment. Sure enough, it was posted but didn't show on the invoice. In looking at the a/r entry window however, I do see that all the other payments up on the top say for instance "Billed,G:20300 5/31/08 Posted". This payment only shows "Posted". Maybe this just relates to Quickbooks transfers. On that note, all the other transactions show a yellow envelope, this one doesn't.I can't change the deposit as the entry boxes are grayed out. I tried generating a new bill for March ,hoping it might catch up with that payment, knowing it wouldn't and sure enough, it didn't.

Thanks so much.

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When is the payment dated?  What was your selection criteria for Slip date range on the second bill you tried to print?  What setting do you have under Generate Bills, Options, A/R transactions obey the slip date range filter?  Did you print this bill from Billing Assistant or from Generate Bills directly?

I think I figured it out with your help. The a/r obey slip date was checked- I really didn't think it ever was, so I unchecked and reran the new bill and viola, there it was. The payment was on 1/27/09, but it was a wire into the bank and I may not have actually posted it that day. I'll bet I did it in early February, but put down the wire date for the client. My fault. I always just use the generate bills. Is there something woderful about the billing assistant that I should use it instead?