Hi Mark,

Thanks for using Community Hub.

You've posted in the Sage Payroll forum (Business Cloud) but you've mentioned 50 Accounts in your post, can I just double-check the product you're using? I can move the post if required, thanks!

Andy
Sage UKI

We're using Sage Payroll v26.2

Hi Mark,

Thanks for using Community Hub.

Yes, we've got you covered! From 1 January 2024, you can use Sage Payroll to Send an Enhanced Reporting Submission via ROS.

Visit our Enhanced reporting requirements (ERR) Hub to learn more.

Paul
Sage UKI

Hi Paul

Our clients process their own travel and subsistence via 3rd party software so nothing currently goes through payroll. We need to know if it is possible to record their data in the 'categorised expense screen' but not pay anything to the employees. Our assumption is you've have to be processing the items to report so a reporting only option may not be possible. We've recommended they seek a reporting solution from their expense system provider, but we also need to advise them on a possible solution via Sage payroll, 

Similarly, the small benefit items e.g vouchers, would not be paid to the employee. Can they be recorded and reported only?

Hope this explains what we're after.

Thanks

Mark

Ok, thanks Mark.

I recommend you speak to Revenue on this one, as the expenses you need to report to them are what you’ve paid back to your employees for a hotel or food, for example.

Therefore, as you’ve not had to give the employees anything back, you may not actually need to report this to Revenue under the Enhanced Reporting requirements.

Paul
Sage UKI

Hi Paul

To clarify. The employer has paid employee travel and subsistence expenses via their own 3rd party software. They are asking if the amounts paid can be recorded in Sage Payroll and reported to ROS from Sage Payroll. 

The same question applies to vouchers reported as small business expenses. The vouchers are processed and recorded in excel by the employer. They are asking if the voucher details can be recorded in Sage Payroll and reported to ROS.

This is what I need some clarification on.

Thanks

Mark

Hi Paul

To clarify. The employer has paid employee travel and subsistence expenses via their own 3rd party software. They are asking if the amounts paid can be recorded in Sage Payroll and reported to ROS from Sage Payroll. 

The same question applies to vouchers reported as small business expenses. The vouchers are processed and recorded in excel by the employer. They are asking if the voucher details can be recorded in Sage Payroll and reported to ROS.

This is what I need some clarification on.

Thanks

Mark