UIF Electronic Declarations

I submitted the UIF Electronic Declaration wherein 3 employees were terminated for different reasons.

The one employee was terminated due to illness. They have been hospitalised for treatment for 12 months.

When Payroll produces the Electronic Declaration, for this particular employee the date of termination is missing but the reason code (10) is there. So the UIF are rejecting the submission as "the date of termination is not valid".

I've checked the other 2 terminations and the dates of termination are there.

Is there a reason for this? I've extracted the report again and the result is the same, i.e. date of termination missing.

I could try to insert the date of termination but I'm not sure if this is the correct solution to the problem.

Thanks,

Emma

Top Replies

  • Hi ,

    This is an old error that occurs.  I am going to link a older Sage City Conversation below that you can refer to for precise details.  So as far as I understand it there is only one spec for the…

  • 0

    Hi ,

    This is an old error that occurs.  I am going to link a older Sage City Conversation below that you can refer to for precise details.  So as far as I understand it there is only one spec for the UIF Declaration, and this specification hasn't been reviewed or republished in the last 20+ years.  According to the current 20 year old spec you don't need a termination reason if your status is 09 (maternity) or 10 (illness).  However the import file does return with an error of sorts.

    Sage City Post

    You can either contact Sage or your business partner to add in the termination date on the file, or you can generate a UI19 for the employee and have them submit that.

    I do know that there is a suggestion logged for Pastel Payroll update to add the termination date for employees or maternity of adoption, but I don't know the status of the suggestion.

    I know this is not ideal but perhaps this gives you an idea of why it is happening.

    Daurayne
    Beyond Payroll 365
    Tel: 010 822 7799
    Email: [email protected] 
    www.beyondpayroll365.co.za

  • 0

    Thanks Daurayne, much appreciated! I've inserted the date of termination in the electronic file and will see if the UIF accepts my submission.