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Bill McL

Chart of Accounts Question - (Leaving QBO behind)

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I started a trial of Sage Business Cloud Accounting (for MAC) because I want to quit QBO.  One thing that was easy to do in QBO was to set up sub-accounts but I'm not sure about how to do this in Sage.

The structure I want is basically a series of "parent" accounts with each parent having two or more "children".  The "children" will carry their own individual balances and the parent will automatically carry the balance that is the sum of all the children under it.  In addition, some "children" will have have their own "children" that will need to sum to the

Below is a sample of part of the QBO COA.  (We are a consignment art gallery and need to keep track of the payables due each artist, as well as the total Artist Payable.)

Is this structure possible in Sage?  If yes, can someone point me to a knowledge base article or help file.  I have tried searching for subaccounts on Sage and I'm not getting any hits.

Thanks.  I really want to make this work!

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  • +1 suggested

    Hello ,

    I understand you are trying to create subaccounts within your chart of accounts in Sage Business Cloud Accounting (SBCA). 

    Accounting uses a standard layout, designed for small businesses…

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    Hello ,

    I understand you are trying to create subaccounts within your chart of accounts in Sage Business Cloud Accounting (SBCA). 

    Accounting uses a standard layout, designed for small businesses. If required, you can customize the chart of accounts layout to suit the needs of your business but Accounting doesn't use Subaccounts. We use ledger accounts to group your transactions so you can see how your business is performing. Each  has Category and Group that determines how transactions are reported on your financial reports; the Profit and Loss and the Balance Sheet.

    Here is an article on how to create or edit a ledger account

    I also want to provide you with the link to submit that idea on the Sage Accounting Ideas site, so that it can be considered as a feature request.

    I checked there already, and I couldn't find any idea already submitted in that topic, so you would be the first one to submit it, then vote on it.

    Thank you for choosing Sage.

  • 0 in reply to Mohamed Cisse

    Thanks for the info.  It looks like Sage won't allow me to "nest" accounts so unfortunately I don't see how Sage could work for me.  Thanks for your time.

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  • 0 in reply to Bill McL
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    This is definitely a late response, however subaccount may create a lot of clutter. I know quickbooks has this feature to create parent and children accounts.  If Sage would consider it necessary, this feature will definitely be there. In Sage, you may classify the accounts by using appropriate description, i.e. Marketing - Salaries, Finance - Salaries etc. where in the first word reflects department and the second word class of expense. Now once you want to find out what was the total of a specific department or an expense, Simply filter out the right phrase in the general ledger report and you will get a much refined and simplified report of all subtotals and Grand total. Hope it helps. Sage 50 is definitely robush and powerful then QBO, it only requires some working with it to learn its flexibiilty. KR.

*Community Hub is the new name for Sage City