What does the letter “E” indicate in the quality control detail line grid?

2 minute read time.

We use the quality control function in Stock, Quality control, Quality control to carry out the quality control checks prior to placing an item in stock.

The quality of the stock is identified using the following statuses.

A= Accepted. This indicates it is a good stock

Q = Quality control. This status indicates that it is pending validation. If the setup identifies that the generation of an analysis request is mandatory on creation of stock with the status Q, then it will be necessary to carry out a quality control to validate the quality of this item/stock. This setup is managed in product category management rules. If not, you can change the status from Q to A by performing a status change.

R= Rejected stock. This indicate that the stock is pending destruction or return to the supplier.

In addition to the initial statuses A/Q/R imposed by the software, it is also possible to add sub statuses of a maximum of two characters setup in the sub-status table.

Now let us look at the different values on the analysis request line (first column in the quality control detail grid).  

F: The quality record has not been processed yet or has only been processed partially.

+: The quality record has been completely processed; it is now possible to intervene in the stock statuses. If part of the item on the analysis request line has been qualified in terms of status, the line remains with the status “+”.

The quality record remains accessible in modification mode if none of the items has been qualified.

Once part of the line item has changed its status, the quality record is no longer accessible except for information purposes.

*: All the items on the QC line have been controlled, the quality record is complete for this line.

The quality record is no longer accessible.

The detail of completed status changes can be viewed by clicking the Movement visualization menu from the Actions icon on the line.

E: This is to indicate that you have a sample entry to complete before validating the analysis request.

Click on the action icon on the line and select Sampling entry.

Enter the sampling information

  • You can mange Sampling on the product-site record.

Depending on your product- site sampling information, the sampling size and the acceptance limit is calculated by the system. You can access the AQL calculation tables under Quality control function help.

In the above example, the whole sample size is accepted. I.e., the refused quantity = 0 which is less than the rejection size. 

I Hope this blog is helpful when you are wondering what these symbols and letters stands for on the quality control detail grid.

  • Hi Joel, thanks for the article on the quality control statuses and codes, this is very helpful.  One element that I've made the case with Sage R&D through the Ideas platform is with respect to that F code that is presently used to designate an unprocessed analysis request.  I think for most English speakers when they first encounter this workbench and then see that F code they immediate think that the analysis has "(F)ailed".  I would think that maybe a "U" code would be more appropriate to designate an (U)nprocessed analysis request.  

    Regards,

    Kevin