Old Payment not applied to current bill

I entered a payment two cycles ago and it was applied, and the invoice was approved.  That invoice and the one following both accounted for the payment in the balance, but the current bill I am running is not accounting for that payment.  When I look at A/R transactions, the payment has the yellow envelope next to it.  How can I get this bill to reflect that payment?  Thanks

  • 0
    The payment was applied to the prior bill, hence the yellow envelope which means was billed. If you are saying that the current balance is incorrect, then there's an issue but the payment was already applied.
  • 0 in reply to Caren2
    Right, that's what I said. The payment was applied to a prior bill, and reflected in the next bill, but not this current one (the balance) and also, on the current bill, it shows the invoice that this payment was applied to as a past due amount...does that make sense?
  • 0 in reply to Mel7373
    Sorry, doesn't make sense to me. Maybe you can give us some dummy numbers or maybe someone else will understand.
  • 0 in reply to Caren2
    Invoice 1 - Total of Slips: 2500.00

    Invoice 2 - Total of Slips: 1000.00
    Previous Balance: 2500.00
    Total: 3500.00
    Payment Applied: - 2500.00
    Balance Due: 1000.00

    Invoice 3 - Total of Slips: 1000.00
    Previous Balance: 1000.00
    Balance Due: 2000.00

    Invoice 4 - Total of Slips: 1000.00
    Previous Balance: 4500.00**
    Balance Due: 5500.00

    **As you can see, the most recent invoice has a balance that includes the amount of the first invoice, that was paid, and accounted for in the following invoices leading up to the current (Invoice 4).

    Also, at the bottom of the current invoice, where it shows outstanding amounts, under "90 days" it lists the amount of Invoice 1, i.e. 2500.00
  • 0 in reply to Mel7373
    Now I go it. My guess is that you have some corruption. There is a process through database verification to rebuild the AR balance. Absolute rules
    (1) MAKE A BACKUP BEFORE YOU DO THIS
    (2) ONLY REBUILD THE AR BALANCE FOR THE ONE CLIENT
    After you finish test. If this worked then you can move forward. If it did not work then restore the backup.