Joshua Kahn, you are correct, it is a bit tricky with LEDES. Not because of anything in Timeslips per se, but because LEDES invoices do not contain any sort of payment information, only new charges. So while you could apply an overpayment to a future LEDES invoice in Timeslips and Timeslips will correctly apply the payment when the LEDES invoice is approved, none of that will show up on the LEDES file itself.  The next LEDES invoice will have ALL of the new charges with no sort of offset, and as such when your client pays that new LEDES invoice, you will be back to being overpaid. 

There are two ways out of this dilemma.  1 - Just issue a Refund in Timeslips and cut them a check for the overpayment, and let them continue paying new LEDES bills in full. 2) On your next LEDES bill, edit the TXT file for the total amount of the bill to reflect the prepayment, and add an invoice level adjustment line for the prepayment at the bottom so that the file will add up correctly.

If you don't want to edit the TXT by hand, you could put an Adjustment into Timeslips. Run the bill, put in Proof, Export to LEDES (to get the File you need/want to upload), NOT approve that bill, Clear it from Proof, remove the Adjustment, and then bill and approve the second run for the full amount, but do not submit that file to the audit house at all.

Nancy Duhon, Esq.
Duhon Technology Solutions, LLC
Master Certified Consultant for Sage Timeslips
Providing individual Consultations and Third Party Remote Desktop Support - including older/unsupported versions.
404-325-9779
[email protected]

Joshua Kahn, you are correct, it is a bit tricky with LEDES. Not because of anything in Timeslips per se, but because LEDES invoices do not contain any sort of payment information, only new charges. So while you could apply an overpayment to a future LEDES invoice in Timeslips and Timeslips will correctly apply the payment when the LEDES invoice is approved, none of that will show up on the LEDES file itself.  The next LEDES invoice will have ALL of the new charges with no sort of offset, and as such when your client pays that new LEDES invoice, you will be back to being overpaid. 

There are two ways out of this dilemma.  1 - Just issue a Refund in Timeslips and cut them a check for the overpayment, and let them continue paying new LEDES bills in full. 2) On your next LEDES bill, edit the TXT file for the total amount of the bill to reflect the prepayment, and add an invoice level adjustment line for the prepayment at the bottom so that the file will add up correctly.

If you don't want to edit the TXT by hand, you could put an Adjustment into Timeslips. Run the bill, put in Proof, Export to LEDES (to get the File you need/want to upload), NOT approve that bill, Clear it from Proof, remove the Adjustment, and then bill and approve the second run for the full amount, but do not submit that file to the audit house at all.

Nancy Duhon, Esq.
Duhon Technology Solutions, LLC
Master Certified Consultant for Sage Timeslips
Providing individual Consultations and Third Party Remote Desktop Support - including older/unsupported versions.
404-325-9779
[email protected]