Hi Sloane. Yes, you can allocate expense and liability accounts in Sage HRMS.  First, you will need to analyze your chart of accounts and  identify main account numbers and any applicable segments (departments in your example).  If employees rarely move from department to department, you can use distribution codes.  For any code (earning, deduction, tax) that you want to go to the various departments, you would set up a list of distribution codes (departments) for each earn/ded/tax code that you want allocated.  For example, regular pay, bonus, etc.  On the Employee Payroll page, you would select the appropriate G/L Dist. Code for each code.  This department can be overridden in the employee's timecard for the various departments an employee works.  If you have too many departments for distribution codes, you can use Cost Centers (also referred to as CCO - cost center overrides).  To see if you are already set up for cost center overrides, go to Setup > (codes) Payroll > (Payroll Setup) Payroll G/L Integration > Integration tab.  Is the check box selected for 'Use Cost Center Overrides'?  Do not change this option, as once it is selected and saved you cannot deselect it.  The nice thing about CCO is you do not need to predefine all the various G/L accounts for each earning/deduction/tax.  If you have Gold or Subscription Support for HRMS, you can schedule a 30 minute free training session with support to discuss G/L allocations.  They will be able to do a live connect and look at your current setup.  If you do not have Gold or Subscription support, you can still reach out to support.

Also, if it is only one employee as you mentioned, you could use a re-useable timecard.  For example, employee works 10 hours in Dept A and 30 hours in Dept B.  Create a timecard allocating regular pay and select the check box for re-useable. 

We already use GL distribution codes but not CCO.  So if I change the g/l code on the timecard for the other department will that carryover to taxes and insurance?

In your scenario, I would suggest creating a sample timecard with the allocation split for the one employee, calculate payroll for the one employee and look at the Pre-check payroll register report.  It will show you all of the G/L accounts being charged. 

If you are using CCO (which you indicated you are not), you could have went into setup of  Payroll GL Integration > Segments tab and selected expense accounts or expense and liability accounts.  You can allow overrides for certain cost center segments. 

Thanks I will try that.