Free Webinar Scheduled -- "What's New in the SFA-Depreciation, Ver 2021.0?"

Hosted by the team of Sage U certified trainers for Sage Fixed Assets, a free one-hour webinar entitled "What’s New in SFA 2021.0?” is scheduled to be presented on Thursday, October 29, 2020 at 2:00 pm EDT, and again the following week on Wednesday, November 4, 2020 at 2:00 pm EST.

This webinar will present and demonstrate some of the new features and enhancements included in the new release of the Depreciation software, version 2021.0.

I invite you to attend!  Please register at this website:

  • I cannot attend the webinar on either date:  Will it be recorded?

  • Hi, Mindy Sue,

    Yes, it will be recorded.  Using the link included in the announcement, go to the webinar website, and then click on the On-Demand button which will direct you to a web page with webinar recordings.

  • Hi Bob! When will the new version be available for download?

  • Hi, Cody,

    The new version 2021.0 is scheduled for release on Oct 22, 2020!

  • In the webinar that I presented on Oct 29, there were more than 400 attendees.  We could not answer all questions during the webinar.  Here below are the questions left begging, which remain unedited, along with my answers. 

    Q:  Have you folks ever done a poll for how many companies use Crystal reports? 

    Ans:  About 11 percent of our customers licensed to use SFA also have a license to use the SFA-Reporting module.  But I am not aware of any poll that has been done.

    Q:  What is the maximum number of assets that can be in a single company?

    Ans:  999,999 if you start your system numbering with the number one.

    Q:  FYI you can't merge companies together that have different Business Start Dates either.  We learned that the hard way.

    Ans:  True!  The warning statement includes verbiage about matching the year end and other settings but does not mention the business start date, and yet, it really should. 

    Q:  The sageu can those be done from a computer that does not contain the Sage program?

    Ans:  Yes!  You can access the URL from any computer browser.  The installation of the SFA program is not required. 

    Q:  Do you know of anyone using Ui Path or other RPA to automate the fixed assets process? We are using Ui Path and we are concerned that the new update might change the appearance or clicks, which could require reprogramming our automation.

    Ans:  We do not support the automation program you may have installed unless it was created by one of our consultants on the Sage Expert Services team.  You can get in touch with Expert Services through your Sage account rep.

    Q:  do we have to select the books we want to import to every time we are importing  new assets? can the books in stead be included in the import?

    Ans:  The custom import feature can be used for one of two purposes – either to create asset records or to update existing assets.  If the latter, you cannot import book information.  If, on the other hand, your intention is to create new assets, you must import at least one book. 

    Q:  If I am using Sage 300 CRE on my station, can I upgrade the Sage Fixed Assets to 2021.0 without having issues?  In the past I have had issues with them being on the same workstation.

    Ans:  That depends on the version of Sage 300 CRE – There is a known crystal conflict and if that Sage 300 is older, 2016, 2017 etc. then yes there could be issues.

    KB ID:89033 for SFA

    KB ID:89111 for Sage 300 CRE

    Q:  Is Sage City in the older versions, say 2017.1?

    Ans:  The ability to access Sage City from the SFA-Depreciation program has been available for several years.  I cannot recall when it was first added.  I will guess it’s been available since 2015.1, but I may be off by a year or so.

    Q:  are u recording this training? Can we have access to that

    Ans:  This is the website where the recording will be posted:

      As I write this on Oct 30, it is not yet posted, but I expect it will be sometime next week.

    Q:  Why would you want so many copies with the same data?  Is there a way to populate only certain information during the copy book?  For example, if you wanted to copy the all the information ; however, not the depreciation method, is that possible?

    Ans:  When using the copy book feature, there is no way to discriminate among the different book information fields.  It is an “all-or-nothing” operation.  The only tool you have is the overwrite option.  Thus, if you have some assets which already contain values in the book that you are copying into, you can opt to either overwrite those values or not.

    Q:  Are you now able to import data into a single book now?  I believe this was not possible previously as when adding assets, you had to have data for all books.

       Ans:  Yes.  You can import into only one book.  But realize this.  You will have newly created assets with only one book.  Generally, we want to crate asset records with all books that we need to manage.

       Q:  Can you elaborate on the above question for creating a book using ADS life as we are needing to do the same thing.

    Ans:  Using the copy book feature, you could copy your Tax book into a new book and title the book ADS.  But after you do this, you will likely need to edit each individual asset to ensure that the proper ADS method is identified as the depreciation method, and the estimated life is reflecting the correct ADS recovery period.   That could be a lot of tedious work.

    Also, you may want to refer to this link:  Section 250 Compliance: Creating a New ADS Depreciation Book (99084).  There is a lot of more information there

    It may be easier to do an export from the Tax book, and then perform the editing in the spreadsheet.  After the file has been edited, use the custom import to create new asset records.  Consider the advantage of putting these assets into a company by itself.  You might even name the company ADS.

    Q:  how do i get sage city

    Ans:  From your browser, go to

    From the SFA-Depreciation program, click on the Assistance Center function button.  Once within the assistance center function, click the first bulleted task at the top of the navigation pane called Online Community. 

    Q:  Are you able to bulk edit the G/L expense code. For example moving all -200 accounts to -100

    Ans:  No.  The G/L expense account numbers are contained in a general information field.  The bulk edit feature is used to change book information fields only. 

    As I mentioned during the webinar, there are 3 tools available to change General Information fields.  Here are a couple of links,: How to import changes to existing assets? (18138) and How to do a global field change? (17361).  You can find all three explained.

    Q: I run another Sage program and when I update Sage F/A, it has had a lower version of Crystal Reports that has interferred with both programs printing reports when updated.  Has Sage Fixed Assets updated Crystal Reports with this Version so that they are singing off the same page as all other Sage products?

    Ans:  Recognize that the Crystal is a separate application.  Whenever a new version of the SFA-Depreciation is released, you should download not just the Depreciation program but also the new Reporting program as well.  And both should be installed. 

    From what you’ve written in your question, I infer that you have regularly installed an update to the Depreciation program over the years but neglected to do the same with the Crystal application.  The version of Crystal does not change with every new change to the Depreciation software, but it has changed in some years.  The latest version of Crystal is SAP Crystal Reports 2016 for Sage.

    There were some compatibility issues in the past but you need to be using at least version 2018.1 to get the benefit of the patch.

    Q:  That was great. Will there be any webinar in the future on Crystal Reporting? I'm new here.

    Ans:  We may do another in the future.  You probably missed the webinar I presented a few weeks ago when I explained some of the basics for creating a Crystal report.  Here is a link if you want to see the recording:

    Crystal is a very powerful program and it’s hard to cover much in just one hour.  There were more features I wanted to show but did not have time.  So, it’s possible we might offer another Crystal webinar at a later time.

    Q:  I'm currently on version 2018.1. Can I jump to v.2021?

    Ans:  No, not a direct jump like what you’ve described.  You must install at least one version for each year in between and thus, progress your updates gradually to arrive at the latest version.   

    Q:  If you create a several new books for property taxes purposes (we report in numerous different states) what is the best way to select the assets that go into each book?

    Ans:  Bear in mind, it’s not the assets that go into the books.  Rather, it is the books that go into the assets. 

    Our folio of standard reports includes a couple of property tax reports – summary and detail.  These are best used when sorted in a way meaningful to how you pay your taxes.  Consider the advantage of customizing a field, if you haven’t done so already, to capture the state where the asset is located.   Then you can run the property tax reports breaking down the information for each state.

    Q:  Do you know of any reason the program would be responding so slowly, mainly when using the search function?

    Ans:  Yes, I have seen this problem before with clients who were managing several thousand assets or more.  I personally reported the problem, and it was my understanding that the glitch was fixed in a release a year or so ago.  This leads me to conclude you may not be using the latest version of the SFA software.

    Q:  Can you create a default Customized Asset List to apply to other companies?

    Ans:  To the best of my knowledge, the Asset List view is customized individually by company.  I am unaware of any tool that will copy the customization to another company.

    Q:  Is there a free class available for creating an import map and import file?

    Ans:  Not exactly a free class but we did present a webinar last July that explained how to do this.  It was called “Importing Assets, Database Creation and Data Archiving.”  You can find a recording on this website:

    The topic is also covered in one of our OnDemand classes (aka Anytime Learning) and it’s also taught in the Intermediate Depreciation class which is an instructor led class.

    Q:  For QIP book does the depreciation have to be SH?

    Ans:  The SH is a straight-line method with a half-year averaging convention.  But you do not want to depreciate a QIP asset in the Tax book using SH because the SH will not properly enter the depreciation figures onto the IRS form 4562.   

    If depreciating over GDS, you need to use MACRS, and that means using either the MA100 or the MF100, as I showed during the webinar.  If depreciating over ADS, you need to set the depreciation method to an authorized ADS method, and there are four of them:  AA, AD, RH, or RM.  The last one listed here, RM, would not apply, however, to QIP assets placed into service since 2018.

    Q:  I missed the first 30 minutes of the webinar.  How can I enroll in this webinar again?

    Ans:  I will deliver another live broadcast of this webinar.  It is scheduled for Wednesday, Nov 4, at 2:00 pm EST.  You can register for the webinar at this website: