• Credit Card Payment Process

    Good Morning

    We are layering in additional internal control measures for our AP/credit card procedure using Timberscan/Sage 300.

    Does anyone have a procedure they can share when these responsibilities are split between two people?

    One person is responsible…

  • Open Invoices


    I am new to Sage, How do I run a report that will give all the open invoices for a specific project ?

  • Set up invoices in ap monthly


    I have a few subscriptions that are charged to the credit card monthly and a few that come out via debit card, that require a manual check. Since the invoices always stay the same, is there a way to get these specific invoice to enter on their…

  • Microsoft Access closes when I try to delete data in a field and refresh. How can I delete the data?

    When I delete data in a field in Microsoft Access and refresh, the application closes. It only happens with the one specific field "Vendor_Custom_Fields_Nots" from the APM_MASTER_VENDOR_CUSTOM_FIELDS table. I accidentally entered data in a field and now…

  • ACH Payments and lien waivers

    What process do you use for lien waivers when you are issuing an ACH payment?   Will the system email the lien waiver also?   We hold checks until the signed lien waiver comes back but are switching over to ACH and was wondering what other companies do

  • Bank account created in CM is not showing in AP when trying to generate crystal reports.

    We have created a new bank account in CM module and the transactions are correct going but when trying to generate crystal report in AP module the particular bank name is not listed.The CM and AP module details and not sync.

    In order to generate crystal…

  • Timberscan Capture vs. Sage Paperless Construction OCR

    We have been using Sage Paperless for the past 5 years and it has done everything we needed it to so far. It cut down our initial AP process from 22 working days start to finish to about 10. However, we have transitioned to 1 person in accounting vs. 3…

  • Payables

    Being in the Accounts Payables business for over 20 years, having used at least 4 different types of software, there are so many things I notice are either not doable or take a zillion steps to get to the end result. A/P is universal in application or how…

  • Open Invoice Register showing invoices which is fully paid.

    Dear Team ,

     We have a scenario where for some vendors, some invoices appearing in open invoice register which is fully paid , Attaching screenshot for one vendor for your reference , similarly we have few vendors as well .

    Thanking in advance ,

  • How do I correct check alignment in AP

  • How to apply cash on account to accounts payable invoice

    We have a separate GL set up for cash on account (it's not related to any specific customer, it's just a generic GL) that our cash applications people put funds to when they can't find an invoice to apply it to. If an invoice exists (but they…

  • Releasing Subcontractor Retainage

    Does anyone have a good process they could share for this?  We just switched from Yardi to Sage 300 CRE and in Yardi there was a function where you can see  your subcontractors total retainage billed (match it to their retainage invoice at the end of their…

  • AP Electronic Payment (ACH) Remittance

    I am curous to know what people are using as remittance for their Electronic Payments (ACH) in Accounts Payable?   The "notifications" report that is generated from the payment process seems pretty bare (no headings, titles etc) -- just has floating…

  • Subcontractor and Tier 2 Diversity Spend

    We are getting more requirements from our Owners to formally report our Tier 1 and Tier 2 Diversity spend.  We have all of our subcontractors set up in Procore with their diversity status but it looks like getting the spend report out of there is not going…

  • VAT recording

    Dear Team,

    We have noticed a strange issue in treatment of VAT. The VAT is calculated in AP correctly and reflected in VAT report as well. However, while posting in GL it has been split into two base accounts named 1601 and 1690. Below is an example demonstrated…

  • In Subcontractor Compliance Management do you have to manually enter outstanding certified payroll reports for a subcontractor or is there a way to have them automatically added?

    Good Afternoon,

    I'm looking into using the Subcontractor Compliance Management module and the only part about that seems like it will take too much time is the certified payroll reports required from subcontractors. I can't see a way to have required…

  • Failed to retrieve data from database error coming when try to generate a report

    Dear team ,

    When trying to generate a payment voucher using crystal report ,following error obtained.

  • Cheque printer changed. How to migrate the old printer configuration to new one?

    Dear team,

     We are recently change the printer for printing cheques to a latest printer .

    We were using HP Laser jet P1102 and we purchased a new Laser jet 107 W .

    But when we print the cheque , each time i have to edit the report according to values in…

  • Cheque printer changed

    Dear team,

     We are recently change the printer for cheques to a latest printer .

    We were using HP Laserjet P1102 and we purchased a new Laerjet 107 W .

    But when we print the cheque , each time i have to edit the report according to values in the cheque…

  • AP - Recurring

    We are new to Sage and yesterday I tried my hand at putting in quite a number of recurring invoices.  This did not work out so well due to various payment dates setup in the vendor masters, which I corrected.  Now I have a bunch showing as being due.

  • Balance Sheet Total does not match AP Open Invoice Register w/ Cut off date

    The Open Invoice Register w/ cut off date for 12-31 is more than my Balance Sheet account. So it would seem that something is in the AP detail and not the GL. I do not have any unposted invoices. Is there a report I can run to identify this?

  • Payments by Vendor/Contractor

    I need to run a report that shows how much we paid to various vendors, that lists amounts paid and dates.  Anyone know of a report out there like that?  I can't seem to find one.  I would think it woudl be a standard report? 

    Thanks in advance!

  • 1099 Reporting issues

    When I get to the vendor selection process it does not allow me to select the vendors I want. There is no checkbox like the Year-End guide shows below.

    I have selected 2020 as the year, but on my screen the "Select" row are empty and do not have a check…

  • New 1099 forms in Aatrix

    I am getting ready to submit my 1099's for 2020 and I have more than 1 form to submit for 2020.

    I just finished reviewing 1099 NEC and it takes me to the page to file, but I haven't finished reviewing my 1099 MISC. Does anyone know if we are in fact…

  • Joint Check

    Does anyone have experience tracking joint checks at the commitment level?  I have attempted to set this up and it tries to pay the whole amount of the joint check agreement on the first invoice.  Is there a way for me to be able to set it up at the commitment…