Duplicate Check Numbers

Last month I purchased 1000 checks for my Accounts Payable through Deluxe and spent a considerable amount of money.  Opened the new box to use, and trying to print accounts payable checks and unfortunately unable because there are duplicate checks from payroll.    So now what do I do.  Do I need to reorder all new checks for my accounts payable?  I was hoping there was a way to distinguish between the two types but I do not see that as a solution.  I would also need to purchase checks with a whole new series.  My accounts payable check starts at #30000.  I am up to check 38875 in payroll.  I am guessing that I would need to order a whole new set of accounts payable checks maybe using a six digit check instead of 5?  Any help or ideas would be greatly appreciated

  • 0

    From our experience with Deluxe, Deluxe will make it right if it was their mistake.  However, we reuse check numbers so it can be done.  There are tools where you move current checks (aka Register) to history in Cash Management, current payments to history in Accounts Payable, and current checks to history in Payroll.  We do this annually at year end as part of the system maintenance.  The system still checks the history file and will tell you before you overlap that the check already exists in history, and at this point, you need to use the tool to move from History to History which gets the old check out of the way completely.  It sounds like you may be able to use this method if they are far enough apart in time that moving History to History should not be an issue.  It works for us as we always have an archive of our data folder at year end before anything is moved anywhere so we can alway step back to the archived folder if we need to reference something that is really old, which honestly doesn't happen more than one year back in time. 

  • 0 in reply to Rhonda V

    Thank you so much - It was my error in ordering.  I will try what you suggested. Thank you again.