How to apply cash on account to accounts payable invoice

We have a separate GL set up for cash on account (it's not related to any specific customer, it's just a generic GL) that our cash applications people put funds to when they can't find an invoice to apply it to. If an invoice exists (but they had difficulty finding it) or an invoice is created after the cash receipt, we need to be able to apply the funds in the gl to the invoice. Is there any way to be able to do this easily? I can't seem to figure it out and everything we've tried that was listed in the knowledgebase ended up causing more issues that need to be fixed.

Does anyone else do this and have steps to apply this cash easily?

Thanks in Advance!!

  • Good morning! We post the cash receipt to the specific customer as a customer cash receipt instead of an invoice cash receipt. We add the invoice number referenced in the description field for researching at a later date.

  • Hi Crystal,

    You could set up a new customer and name it Cash Holding, or unapplied cash, something to that effect and then once you know the invoice or customer this payment is for, you can use adjust receivables to apply the cash receipt to the correct customer by selecting the unapplied cash and then change customer.