Pay Type "Other" for Sick, Holiday, & Vacation instead of "Regular" Pay Type

Im wondering if anybody knows the logic for setting up Sick, Holiday, & Vacation as "Other" Pay Type instead of Regular Time since those hours are actually part of the normal 2,080-hours per year (40 hours x 52 weeks). 

A couple reasons im bringging this up is (1) the pay-stub is calculating short on the total hours from this and (2) our Worker's Comp audit came back with a big bill because "other" pay type isnt part of the accrual calculations.

  

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    I don't know the logic behind it but our system was setup this way a very long time ago and it's a regret.  I'd change it if we weren't so far down that road.  A ton of canned reports had to be modified to include these hours because they are not included as part of "regular" hours.  I know there are a few other inconvenient reasons as well.  So while I can't answer your question, I am supporting your thoughts. 

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    Question: When you go to look at the setup of the pay id is this box checked? It should be for regular hours and for workers comp. Worker's comp is based on "Straight Pay" so the is issue is not that an other pay was used but because the Straight Pay box was unchecked

    If  you say Vacation pay should be included in Workers Comp calculation then this would be the setup. Know that units on "other pays" are not sent to JC just the dollars. 

    I recommend looking at the "Calc Method" in help when setting up a new "Other Pay" id. If it's not I would think about when might be the best time to correct it. Maybe a new quarter or year end.

    Straight -  Always use for any pay to be used in Workers Comp.

    Select to include this pay type in Straight pay when Straight pay is used as the Calc Method for other pays, deductions, or fringes. For example, select this check box to include this pay in the base pay for workers' compensation fringes that have a calculation method of Straight pay.

    Does this help?

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    That is really strange!  I do know that our electronic pay-stubs report only hours worked, but I figured that was how we set that up.  All our other reporting includes the "other pay" items, we have to have reports modified to exclude those hours for some of our reporting needs.  It has never caused us issues with work comp, and we've been on Sage CRE 300 for 20 years.

    My guess at the logic is that many of the union contracts we have specify that benefits are paid on hours worked, so you would want to exclude pay for hours not worked.

  • 0 in reply to Robyn Mack

    Thanks for your feedback, glad im not the only one with same issue..

  • 0 in reply to Jenny Evans

    what version of Sage 300 CRE is your screen shot from?  I also have some custom overtime pay ID's that are not brought into our work comp report.  I am on version 20.3.1 and my pay ID set up does not have the check box you show.

  • 0 in reply to Jenny Evans

    Hi Jenny,

    Thanks for sharing, currently the "Straight Pay" box isnt checked on Sick, Vaca, & Holiday Pay IDs.  However for the Calc Method field, this is currently set up as "Other units" since we have accrual formula for Sick & Vacation so I cannot change this to Regular.  This is worth testing out, maybe my answer at least for the W/C Accrual  .... standby..

  • 0 in reply to RosaLynn

    Your welcome. Sanding by :-)