Payroll

SOLVED

Is anyone aware of a way to link a work comp code with a department in payroll?  I have employees that switch departments often, (not all job costed) and would like to automate the proper work comp code entry.

  • 0
    verified answer

    Badger -

    There is no way to have the department drive the WC code.  If you have external time collection, you might be able to append the WC logic you wish to use and import the data with the time entry.  However, you can use WC Tables to assign a different WC Code based on the JC Cost Code.  Then when they are not job costed, it will retrieve their base cost code from the employee record.

    Hope this helps,

    John M. McLagan
    Senior Independent Consultant
    Johnny on the Spot

  • 0 in reply to John McLagan

    Thank you, that sounds like a viable solution.

  • 0

    Badger-

    You could also create fake jobs (e.g. 'Office') & job cost everyone.  If you set up default job for the employees who are not usually job-costed, & then set up fake cost codes to indicate which department, & assign the appropriate WC code to each cost code, entry would be fairly simple, & you would have the added advantage of being able to print JC reports for those employees.

  • 0

    Some further embellishment to the earlier replies suggesting Staff/Admin Jobs as a solution.  When setting up non-Customer (Overhead) Jobs, we also use a combination of unique, identifiable Job Sequence numbering, in addition to leveraging the "A" "B" , and "C" type Jobs to diferentiate between Customer & Overhead Jobs.  Using A, B, C you can have a completely different set of GL accounts that the costs are driven to (this is set up at the Standard Cost Code or Standard Category level depending on your JC->GL configuration). 

    For example, our "A" (Customer) Jobs all drive to the Job Margin section of the Financial Statements.  We use a different series of GL Accounts for the "B" (Overhead) Jobs.  These drive to the Expense section of the Financials.