Hello -

Every applications posting rules are different.  You being in December for GL allows you to post 6 months in advance before they start getting held in the new file.  Job Cost allows 1 future month to post, so you must be in December in JC as well.  Closing the JC month to a current month will have no effect on GL and year end.

Good Luck,

John McLagan
Senior Consultant
Johnny on the Spot

Correct, JC is in December 2020 but this doesn't explain why our report doesn't reflect all 2021 "new" data file entries especially if the report is pulling data from the new data file.

If the current period in Job Cost is December 2020, then JC transactions can post to the current file with dates through 01/31/2021. Are you sure the January entries aren't in the current.jct?

Some standard reports don't pull from the new file, it would depend on the report. 

Denise,

Thank you for the reply.  Yes, the January entries are showing up in the current data file.  Just wondering if an update changed the way the data pulls because in the past all entries for the new year were in the new data file.  Now the current folder contains December 2020 & January 2021 entries which seems odd because technically January should be in the new data file.

I think you misunderstand what Denise was explaining.  Job Cost has 3 "buckets" or fields:   Last Period, Current Period, and Next Period.  When you do the task of Post Entries and let all batches post, they will automatically post if there is a bucket available.  Since January is "Next Month" in your example, the entries posted from the new data file to the current data file. 

Once the Job Cost month was rolled into December 2020, any entries with an accounting date (or in some cases a transaction date) that is less or equal to 1/31/2021 would post when running the post entries task in Job Cost. The December entries would post to the current month buckets, the January 2021 entries would post to the Next Month buckets.

Additionally there is a YTD bucket that would reflect only the entries that posted with dates in the 2020 year. When you roll the period into January 2021 the 2020 YTD totals will roll out and the totals for 2021 (next year) will replace them if you have the fiscal year end dates in Job Cost  settings set to a calendar year end that is.

Denise, 

Thank you so much for the information!  You have been extremely helpful.