Aloha Nicole...If you're still in period 1 of your Fiscal Year, when you move to Period 2 (Menu 1-6/Change Period) it will be available as well as the remaining Periods 3 through 12.  Your cash receipt would typically be posted into the period in which you deposit the money into the bank.

Hope this helps!

Kathy Gotzenberg

Sage 100 Contractor Certified Consultant

Thanks Kathy,

Next question, how do I change payroll that was posted to period 12 when it should be in period 2?

Thanks Kathy,

Next question, how do I change payroll that was posted to period 12 when it should be in period 2?

You're welcome, Nicole.  There was a recent post about this issue on 2/4 that I (and others) posted responses to.

Kathy Gotzenberg

Sage 100 Contractor Certified Consultant

Nicole,

If payroll was posted to the wrong period, then you will need to void, recreate, and repost the payroll records to the correct period. Instructions for this are in article ID 22410 in the Knowledgebase, which can be accessed through the Sage Customer Portal. Just login to the portal, then click KB and Downloads, then Sage Knowledgebase. Type the article ID number in the Search box to pull up the article.

Thank you,

Greig Hollister

Sage 100 Contractor Support

I agree with Greig that this is the way you should fix in-house payroll that was posted to the wrong period.  That is because the quarterly payroll reports are by period and will not pick up those records in the first quarter.  

If however, you are matching an outside PR service then you could just post a journal entry in Period 12 to credit the expense, and debit prepaid expenses.  Then revers it in period to to credit prepaid expenses and debit payroll expense.  You can run a payroll check register totals only to get the total cost of that payroll.  

Note:  Unless you run period based job cost reports (ie: the bonding report, or current job cost summary) then you really do have to void and re-post all the payroll.  But you can copy the original records and paste them as new before voiding the old ones.  Just make sure the computed calculations tab match the originals.

Correction to my prior comment, the Quarterly reports pull the info from the quarter field on the payroll records, so there isn't an issue with them being posted to the wrong GL period.  Sorry for that,