Terminated Employees Disappeared after Payroll Archive

Question

After our 2022 payroll was archived, we can no longer see Terminated employees (status = 5-Terminated) in the current version. We still can see Laid Off employees and employees that Quit but no Terminated employees. This was not a problem when we archived payroll in past years. This seems like an error.

Walt Mathieson · Answer

I think Char had it right, but mistyped her reply. Go to 5-2-1 Employees, click on the down arrow to bring up the lookup window for employees, click on Options>Show Inactive Records. Scan the list now and see if your missing employees have been marked as Inactive. If so, go back to Options>Edit Inactive Setting and you can uncheck the Inactive box in the lookup window. 
 We find that some people get annoyed with seeing Terminated or other status employees in their list and start marking them as Inactive. Then time passes and they forget that they inactivated them. Closing Payroll in 5-3-8 won't remove employee records. Archiving the Payroll Year on the server in Database Administration does give you an option to remove employees based on their status from the current company, but the removed employees will be found in the resulting archive database. Also, removing employees during a payroll archive is often quite difficult as the system won't remove them if it finds the employee referenced in old job costs or other records.

Char DeLange · Answer

Hi Greg I did see that the DBA now allowed you to remove employees for the current year that are still connected to job cost records. I was told you just would no longer see the name associated with those records. I did not realize it actually kept the employees in the new year, but just made them inactive. That should have been outlined in the release notes.

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Terminated Employees Disappeared after Payroll Archive

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