Deleting Terminated Employees

SOLVED

Is version 20 handling the deletion of terminated employees differently?  It won't let me delete any employees who are associated with job costs or purchase orders, etc. in the current company year - even if the employee hasn't actually worked during the current year.

It seems like previous versions would let me delete these employees.

So, if I have a project that goes on for 2 or 3 years, but employees worked on that project and quit over a year ago - I can't remove that employee record from my current company year?

  • 0
    SUGGESTED
    That may be due to the new cal sick pay law but I'm not positive. Law states you must keep records for three years so I wouldn't delete them until they've been gone for three years because if they cone back within I've year you are supposed to reinstate their unused sick time. It makes sense that sage would not allow you to delete employees that are attached to jobs for job cost reporting purposes.
  • 0 in reply to Char DeLange
    If they cone back within One year.
    Darn spell check
  • 0 in reply to Char DeLange
    That doesn't quite make sense for 2 reasons:

    1) I can still get that employee's record by accessing the previous year's Employee Archive.

    2) Sage will still let me delete an employee who did not have any time associated with a job.
  • 0 in reply to Richie
    verified answer
    Yes you can access the info from the archive but the current data job cost reports can't look there to retrieve the employees name. If the name is deleted from your current data then the job cost reports would be missing the name.

    Then I guess it has nothing to do with the new law and probably more about not losing the employees names associated with job cost reports.
  • 0 in reply to Char DeLange
    Maybe I'm the only one who thinks this way, but I see this as a flaw. My recollection is the old system would leave the employee number in the job cost record, so you could cross-reference if needed, but still able to delete the employee.

    Now I am going to have to keep active employee records in my system for a year or two after they have left the company, if they worked on any projects that remain active for years.

    So, I guess you have resolved my issue as far as telling me there is no solution.