Terminated employee with no payroll history in 2019 did not automatically delete

SOLVED

I just finished processing W-2's and closing payroll for 2019.  I checked the box for all terminated employees with no history to be deleted.  All were deleted except one.  The last transaction I posted for him was in June 2018.  His record was marked terminated and a termination date was entered.  When I go into Maintain Employees and pull up the employee record, the trash can is greyed out.  What am I missing here?  I've been a Business Works user since before SAGE acquired it in the early 2000's so I know my way around the program and I've never had this happen before.  Is there a work-around method to delete him from my employee records?

  • +1
    verified answer

    Hi Leslie S-

    Payroll history is kept for a minimum of 2 years in BusinessWorks.  Since the employee had history in 2018, that one cannot be deleted yet since they are still within the minimum 2 years of history.  That is also why the garbage can is greyed out.  See Knowledge Base article #88473 "Selected to delete employees at year end but they are still showing" from our site www.SageKB.com for additional information.

    Sincerely,

    Coleen