Customer Payment more than Invoice

SUGGESTED

I have a sales invoice that is from several months ago.  There was a claim with the shipper which has since been resolved.  We received a payment paying the invoice in full PLUS paying for shipping fees.  The shipping fees were not on the invoice.  I need to offset the invoice 100% and then post the difference to freight.  How can I do this?  I'm new to Sage and was thinking it would be easy and could just edit the deposit adding a couple lines breaking out the freight but it appears it doesn't work that way?  Any help would be greatly appreciated.

  • Just edit the original invoice.  Or create a new invoice for the difference.

  • 0 in reply to Best Business Strategies

    I can't edit the invoice as the original invoice was in January and we are now in May.  We can't change a prior period.  I guess it makes sense to just create a new invoice in the current month so that there's an invoice in the system to offset.  It's too bad I have to create an invoice in order to post the additional amount in the check.  Was hoping there was a way to add a line to the deposit for the freight as it wasn't technically invoiced but there doesn't appear to be a way to do this.  Thank  you for your quick response.

  • 0 in reply to Dawn Berard
    SUGGESTED

    Creating a new invoice will definitely work, and gives you a good audit trail. But you can post additional amounts when receiving payment against an invoice. After marking the invoice paid, just click over to the Apply To Revenues tab. You can enter additional amounts and post them to whatever GL account you want. The Receipt Amount in the upper part of the screen should reflect the total amount received.