AP Payment Register / Post error

I have encountered the error "Prior 1099 submission exists for vendor XXXX for 2020, Form 2"

I think the issue is I've just ran the test for 1099 software just installed in my computer.  I entered 2020 to see but then I closed out the window right away.

The Vendor 1099 History report status for 1099 2020 is "New" not "Submitted"

Can you please help to show me how can I fix this error so I can post my AP Payment batch?

Thanks,

Victoria

714-986-5126

Parents
  • 0

    Did you have multiple 1099 Forms under 1099 Reports? 

  • 0 in reply to lizf

    I don't have 1099 Forms (2016+).  How can I add it?

  • 0 in reply to vnguyen

    Starting with Tax Year 2016, Sage 500 ERP shifted from completely managing 1099 forms and history to using an outside vendor named Aatrix for much of the yearly 1099 processing.  Sage 500 ERP now sums up 1099 data and sends that data to Aatrix.  Form there, Aatrix can print forms, mail forms, send electronic 1099s via e-mail, etc.  If you are on a support plan, some of that is included, with additional options at additional cost.  If I remember, their full package printed 1099's, put them in the mail, filed with the IRS, and possibly sent e-mail copies to recipients if they consented, all for a couple of bucks (including postage and envelopes).  I do not know the current price.

    For many, this was a welcome change as it gave them a way to do things with their 1099's that Sage 500 ERP never did, such as emailing 1099s and off-loading the postal mailings.  For a few, it did end up costing more, and they were not happy with that.

    So, in TY 2016 Sage 500 stopped supporting the old 1099 system but left it in the system so historical information could be retrieved (history is not moved from Sage 500 ERP to Aatrix).  I think it may have used the submission table to accumulate the data that is then transformed into the Aatrix format and sent to Aatrix.  Sage 500 1099 users are then given a way to process, manage, and deal with their 1099 on the Aatrix system.  While this started with Tax Year 2016, Sage 500 ERP did retrofit it back to version 2013.  Each years 1099 tax update for Tax year 2016+ assume Aatrix implementation (some years did not need one using the Aatrix system if nothing changed.)   These 1099 stand-alone updates (December) and the associated Product Update (usually January) work add the necessary data and 1099 choices to the Sage 500 Business Desktop that you are not seeing. 

    As Sage 500 ERP subsidizes some of the processing cost, it is available to those on current support plans and the software/updates are available on the customer portal.  There are two installs, one for the Aatrix system (once installed, Aatrix updates itself via the internet, and the other part is a Sage part that adjusts to IRS driven data changes.

    I am guessing you are using an older version of Sage 500 ERP.  The new system became baked into the standard releases starting in 2016 or 2017 I believe, and were retrofitted back to 2013 via the 1099 updates.

    I believe that Sage Customer support has a way to deal with unsubmitting data under the newer 1099 method, and you may be able to check the knowledgebase or contact Sage Support.  In the future, we may provide a way of doing it from a UI.

    As I am not a marketing, sales, or support person I am not current on policies, pricing, or customer support policies.  This may not help you directly in what you are trying to accomplish, but hopefully will give you some insights into why you may not be seeing some stuff that other users are.

Reply
  • 0 in reply to vnguyen

    Starting with Tax Year 2016, Sage 500 ERP shifted from completely managing 1099 forms and history to using an outside vendor named Aatrix for much of the yearly 1099 processing.  Sage 500 ERP now sums up 1099 data and sends that data to Aatrix.  Form there, Aatrix can print forms, mail forms, send electronic 1099s via e-mail, etc.  If you are on a support plan, some of that is included, with additional options at additional cost.  If I remember, their full package printed 1099's, put them in the mail, filed with the IRS, and possibly sent e-mail copies to recipients if they consented, all for a couple of bucks (including postage and envelopes).  I do not know the current price.

    For many, this was a welcome change as it gave them a way to do things with their 1099's that Sage 500 ERP never did, such as emailing 1099s and off-loading the postal mailings.  For a few, it did end up costing more, and they were not happy with that.

    So, in TY 2016 Sage 500 stopped supporting the old 1099 system but left it in the system so historical information could be retrieved (history is not moved from Sage 500 ERP to Aatrix).  I think it may have used the submission table to accumulate the data that is then transformed into the Aatrix format and sent to Aatrix.  Sage 500 1099 users are then given a way to process, manage, and deal with their 1099 on the Aatrix system.  While this started with Tax Year 2016, Sage 500 ERP did retrofit it back to version 2013.  Each years 1099 tax update for Tax year 2016+ assume Aatrix implementation (some years did not need one using the Aatrix system if nothing changed.)   These 1099 stand-alone updates (December) and the associated Product Update (usually January) work add the necessary data and 1099 choices to the Sage 500 Business Desktop that you are not seeing. 

    As Sage 500 ERP subsidizes some of the processing cost, it is available to those on current support plans and the software/updates are available on the customer portal.  There are two installs, one for the Aatrix system (once installed, Aatrix updates itself via the internet, and the other part is a Sage part that adjusts to IRS driven data changes.

    I am guessing you are using an older version of Sage 500 ERP.  The new system became baked into the standard releases starting in 2016 or 2017 I believe, and were retrofitted back to 2013 via the 1099 updates.

    I believe that Sage Customer support has a way to deal with unsubmitting data under the newer 1099 method, and you may be able to check the knowledgebase or contact Sage Support.  In the future, we may provide a way of doing it from a UI.

    As I am not a marketing, sales, or support person I am not current on policies, pricing, or customer support policies.  This may not help you directly in what you are trying to accomplish, but hopefully will give you some insights into why you may not be seeing some stuff that other users are.

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