How to set or reset user passwords in Sage 100; how to require passwords for users or set password requirements in Sage 100

Products
Sage 100

Description
How to set or reset user passwords in Sage 100

How to require passwords for users and set password requirements in Sage 100.

How to reset the Administrator password (if already known).

How to require individual User Logon passwords.

How to set password requirements, such as strong passwords, minimum length, changes after a set number of days, lockouts after a number of invalid login attempts, etc.



Resolution
To change or reset the password for your own Sage 100 User Logon:

From the Sage 100 Desktop, open File, Change User Password
Enter the Old Password
For New Password, enter the new password
For Confirm Password, enter what was entered above for the New Password
Click OK
To set or reset passwords for another Sage 100 user (if you have the rights to do so):

From the Sage 100 Desktop, open Library Master, Main menu, User Maintenance
Note: If the Administrator User Logon is being used, then alternatively:
Launch Sage 100
For User Logon, enter Administrator
For Password, enter the password created for the Administrator logon to access the Administrative Tools window
Click User Maintenance
Select the specific User Logon desired
Change the Password and Confirm Password fields
Click Accept
To reset the password for the Administrator User Logon (if you already know the current password):

Launch Sage 100
Note: Unified Logon cannot be enabled.
For User Logon, enter Administrator
For Password, enter the password created for the Administrator logon to access the Administrative Tools window
Note: The Administrator password is initially set during installation of the Sage 100 product. If you have lost the password, see the Related Resource section below for information on how to request assistance with resetting the Administrator password.
Click Administrator Password to access the Administrator Security Password window
For Password, enter the new password
For Confirm Password, enter the same new password again
Click OK
Click Close
Test the new password by attempting to login as the Administrator again
To set Password Requirements for all users in Sage 100:

From the Sage 100 Desktop, access System Configuration in either of two ways:
Click the File menu, select Register
Open Library Master, Setup menu, System Configuration
On the Security tab, examine the Internal Security password options
Note: If you want to instead use Unified Logon (Windows Authentication), do not select any of the options. For more information on setting up Unified Logon, see the Related Resources section below.
Select the Require all Users to Enter a Password checkbox to require passwords for User Logons (passwords are set in User Maintenance) and to unlock other password-related check box options detailed below:
Require all User Passwords to be System Defined Strong Passwords - Selecting this check box wold mean passwords must:
Contains at least 8 characters
Include a combination of letters and numbers
Do not contain repeating characters (not more than 2 repeating characters in a row)
User Defined Passwords must be of a Minimum Length - Select this check box to require that all passwords be a minimum length as defined in the Length field
(Note: This check box is available only if the Unified Logon check box is cleared and the Require all Users to Enter a Password check box is selected.)
Length field - The value in this field must be greater than 0. This field defaults to a value of 8 and can be changed; however, the entry cannot be less than 8 if the Require all User Passwords to be System Defined Strong Passwords check box is selected.
Force Password Change after a Set Number of Days - Select this check box to require all users to change their password after the number of days defined in the Days field has elapsed.
(Note: This check box is available only if the Unified Logon check box is cleared and the Require all Users to Enter a Password check box is selected. Also: This requirement does not appear to be enforced for short-cuts or batch files that silently log into Sage 100 ERP in order to import or export data, or to otherwise access Sage 100 ERP tasks from outside the program.)
Days field - Type the number of days before users need to change their password. The value in this field must be greater than 0.
(Note: Only available if Unified Logon check box is cleared and the Require all Users to Enter a Password and Force Password Change after a Set Number of Days check boxes are selected.)
Lock Out User after a Set Number of Invalid Logon Attempts - Select this check box to lock out a user after a set number of invalid attempts are made to log on to the software. The number of attempts is defined in the Attempts field.
(Note: This check box is available only if the Unified Logon check box is cleared and the Require all Users to Enter a Password check box is selected.)
Attempts field - Type the number of attempts that can be made before locking users out of the software. The value in this field must be greater than 0.
(Note: This field is available only if the Unified Logon check box is cleared and the Require all Users to Enter a Password and the Lock Out User after a Set Number of Invalid Logon Attempts check boxes are selected.)
Unlock User after a Set Number of Minutes Elapse from the Last Invalid Logon - Select this check box to unlock users after a specified number of minutes, if they have been locked out as a result of surpassing the number of attempts to log on.
(Note: Expired user accounts must be reactivated in User Maintenance and are not affected by this field. This check box is available only if the Unified Logon check box is cleared and the Require all Users to Enter a Password and Lock Out User after a Set Number of Invalid Logon Attempts check boxes are selected.)
Minutes field - Type the number of minutes an account remains locked after too many invalid log on attempts. The value in this field must be greater than 0.
(Note: This field is available only if the Unified Logon check box is cleared, the Require all Users to Enter a Password and Unlock User after a Set Number of Minutes Elapse from the Last Invalid Logon check boxes are selected.)
Click Accept to save changes and exit System Configuration
Note: Make sure to communicate changes made to password requirements so that users and administrators remain informed.