Is it possible to set up deductions for biweekly employees to deduct twice a month, instead of every check? We recently switched to HRMS payroll from Sage 100 payroll. In Sage 100 we had the option to select which pay periods to include deductions. This was beneficial in 3 pay period months, so that insurance premiums weren't withheld on the employees third check.
Yes. In Sage HRMS, when you calculate payroll, on the Frequency tab you can select to include earnings/deductions with a particular frequency to process. If you want to process deductions set up with a frequency of 10PerY, select that option. 10PerY does not mean the earning or deduction occurs 10 time per year, but instead is used to group earnings and deduction together. If you don't want to process earnings/deductions with that frequency, do not select it.
To see the frequency of earning/deductions, go to Setup > Payroll > Earning/Deduction Codes. Select the code. On the Basic Info tab is the Frequency field.
Here is an example. Regular pay may have a frequency of float (float pays when the employees pay frequency is selected, in the above scenario, biweekly). Medical, Dental, Vision, Life, etc can be grouped into another frequency, for example, Semi-monthly. The 401K deduction may occur on supplemental pay runs, so it would have a different frequency than medical, dental, vision and life. Let's say 13PerY. Again, I want to stress that the Include Earnings/Deductions with these Frequencies are groups. Select the group you want to process when calculating payroll.
In your example, the deductions that you do not want to process on the third pay of the month, do not select to include the earnings/deduction frequency for that group.
Once an earning or deduction setup is saved, you cannot change the frequency. If it has the wrong frequency/grouping, you can contact your channel partner to have the frequency changed. Please note you will need to access to the server where the data resides. The other option is to create a new code with the desired frequency.