How do you handle old user accounts?

Question

Hey Guys, 
 
 We are running Sage X3v7. We have 550 users in the AUTILIS table and 352 are set to inactive. I am contemplating deleting the inactive users but don't know what repercussions that might have across the database. One of the main motivators for removing them to try cleaning up a bunch of overlapping and nearly useless the Functional Profiles that are attached to the inactive user accounts. 
 
 So how do you handle old user accounts? Do you delete them or just make them inactive? 
 Thanks, 
 Paul

Christine T. · Accepted Answer

you will not be able to delete the old users if they have made transactions or if the user was linked to any workflows. you will receive an error like the one below. it would be possible if you go into table maintenance and remove the user from creusr or updusr fields but I wouldn't suggest that. 
 a suggestion is to make one functional profile and link to the inactive users or give them ADMIN access since they are inactive anyway then you can delete those profiles that are not used. 
 you can delete the functional profile as long as it isn't linked to a user . 
 hope this helps. 
 C

Sage X3

How do you handle old user accounts?

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