How to receive an intersite purchase order using ADC?

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In X3 we have several ADC (Automated Data Collection) functions under ADCs menu.

Many of you know how to use the ADC receipts function to generate a purchase receipt. But do you know that we can receive an intersite purchase order using the same function?

To illustrate this process, first we need to make sure the setup is taken care of.

a. Setup the Intercompany parameters in Setup, Organizational structure.

  • Define the source and target site.
  • Select the source and the target document.

b. Define the intersite BPs in Common data, BPs.

c. Product setup can vary from one customer to another. The product that I am using is mandatory lot and Expiration/recontrol managed plus the container management is enabled.

Once the setup is complete;

1.  Generate an intersite PO

    -  Order site is NA021, Supplier NA023, Shipment site NA023 and receiving site NA021.

2.  Go to the sales order generated by the intersite PO.

   -  Use the Acknowledgement notes grid on the PO to view the SO number.

  - Generate the intersite delivery from the SO Delivery button.

  - Validate the delivery.

Note, the lot number and the expiration date highlighted below will flow into the intersite receipt.

3.  In ADCs, ADCs, Set site, set the ADC site to the receiving site (this can be done using the handheld device).

4.  Select the VXAPR ADC receipts function in ADCs, Stock, Receipts,

   a.  Select the transaction code for ADC receipt transaction and / label printing.

   b.  Select/scan the PO number.

   c.  Select/scan the Product reference and the LPN number.

   -  Unit, Qty, Container, Status and Expiry field will auto populate based on the setup.

   Note, we cannot break the quantities into several lines and generate a single intersite receipt.

   d.  Click CREATE to generate the intersite receipt.

   -  Following dialog box will indicate the receipt number generated.

5.  Finally, go to Purchasing, Receipts and check the receipt generated by the VXAPR function.

    -   Lot number carried over from the delivery and the LPN is the one selected on the receipt lines.

    -  Expiration date matches with the delivery line.

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