How to dispose a group of assets?

4 minute read time.

I have discussed in one of my Sage City blogs how to dispose a single asset,  https://www.sagecity.com/support_communities/sage_erp_x3/b/sageerp_x3_product_support_blog/posts/how-to-dispose-an-asset and in this blog, let us look at the function “Asset disposal” (FASISSM) in Fixed assets, Processes, Movements to dispose a group of assets.

  • This function is used to generate or cancel the disposal of an asset group belonging to one or more sites in a single company.
  • This function consists a header that is used to specify the processing options, either simulation or actual, company selection and financial site selection. Action parameters used for disposal parameters or to cancel the disposal. Extended selection tab is used to select the assets to be disposed.
  • Note, when your setup of the parameters is complete, it is possible to save the selections using the memo button and then recall it later.
  1. Select if the disposal is an Actual issue or a Provisional disposal.
  2. Select the company, note, financial sites will be automatically selected upon selecting the company. 

  • Select the Action parameters and under Reason, enter a “Disposal date”, the disposal date must be in the current or next fiscal year for each of the managed depreciation contexts (besides Russian legislation).
  • “Disposal reason”: the reason is selected according to the asset holding type, for assets in the property, In the provision or concession, the issue reason can be Sales, Scrap, Stolen or disappeared.
  • “Issue rule”: this rule enables to define the issue day according to the issue date entered. Disposal on the specified date, this is the default selection and the depreciation are calculated according to the issue rules specified in the depreciation mode for each of the assets.

  • Depreciation context: Current fiscal year 01/01/2020 – 12/31/2020 and current period 06/01/2020 – 06/30/2020.

  • Under Sales amount, select the “Sales amount type”, if the reason of the asset issue is Sales, this type can be a Net value for the plan entered in the next field or an Amount to enter.
  • Sales Amount”, this field can be entered if the sales amount type is Amount to enter. It is used to enter the sales amount of all the assets selected.
  • Distribution key”, it can be the Net value for the plan in which case it is necessary to indicate the depreciation plan in the next field.

  • Under Tax management, select the Tax code, VAT rate on sale, VAT rule on disposal

  • Under Sales invoice, select the “Invoice type”, this field is initialized by the TYPINVFAS – Fixed assets invoice type parameter (TRS chapter, INV group).
  • “Invoice”, when the parameter SALINV – Sale invoice to generate (AAS chapter, FAS group), is set to “Yes”, this field cannot be entered, the invoice being automatically generated upon validation of the asset disposal processing. When it is set to “No”, this field is used to enter the sales invoice reference of the asset to issue.
  • “Customer” is used to select the buyer using the BP function.
  • “Control”, it is initialized by default line 11 “Fixed assets sales” or line 1 “Sales” of the customer accounting code and it can be modified.

  • Use the Extended selection to enter the asset selection criteria. We could select the assets in one of three methods, using the logical operators or use an expression, or enter a selection formula by calling the formula editor by selecting the ellipsis button within the Expression field.

  • Click the “Check” button to apply the disposal or disposal cancellation parameters on the selected assets.
  • If you want to remove a line: select the line and use the ellipsis icon to select the Delete option.

  • If you want to update the Disposal amount: select the field and manually enter the amount

  • Assets grid contains the list of selected assets and their potential components. This list can be updated by deleting the lines corresponding to the assets to be excluded from the process.
  • Disposal amount column value is calculated using the distribution of a global sales amount, the user can edit the amounts manually. It can be equal to zero when no sales amount has been entered, or it can correspond to the net value of the asset in the setup depreciation plan or the result of the distribution of a global sales amount entered in the setup.
  • Depreciation plans grid displays the depreciation schedules of the asset highlighted by the line selected in the Assets grid.
  • Click “Cancel” to cancel the modifications done in this window or “Save” to take the modifications into account.

  • Finally, once the manual adjustments are completed, click the “End” button to close the control window, and display the setup entry window again, now you have the option to click “OK” to confirm the mass update or “End” to abort the update.