We currently have employer OASDI amounts overstated and I'm trying to figure out the easiest way to adjust this.  We were zeroing out the employer OASDI on FFCRA paid leave runs and everything was working out fine.  However, our payroll clerk overlooked checking the figures on a regular payroll run and BW self-adjusted the amounts on that payroll.  I have gone in and unchecked the self-adjust box for OASDI, so this shouldn't happen again.  Any suggestions on the easiest way to correct those overstated employer OASDI figures for each of the 3 employees affected?

We currently have employer OASDI amounts overstated and I'm trying to figure out the easiest way to adjust this.  We were zeroing out the employer OASDI on FFCRA paid leave runs and everything was working out fine.  However, our payroll clerk overlooked checking the figures on a regular payroll run and BW self-adjusted the amounts on that payroll.  I have gone in and unchecked the self-adjust box for OASDI, so this shouldn't happen again.  Any suggestions on the easiest way to correct those overstated employer OASDI figures for each of the 3 employees affected?

I would go into set up mode to adjust those.  Go to Help.  About.  Then double-click on the Sage BusinessWorks header.  It will ask you what company and module you want to put into set up mode.  Select @@DO PRSETUP.

You can then go into maintain employees, and adjust the employee totals from there.  Save each one.  Then I exit maintain employees and then re-select it.  It asks if you want to stay in Set up mode and you say no.  Then you have to do a payroll verification report that should note the OASDI Company difference.

You can then say OK to exit set up mode.  That is how I intend to fix my exact same boo-boo.

You may want to call support to discuss the best options for you at this point.  I would not recommend going into setup mode.  It only changes the totals and not what calculated on the actual check.  Tax reports use check detail - meaning how the check was posted.  And it is what calculated on the actual check - those are the numbers that will show up in any tax report, W2, etc...  General if a check was issue wrong you need to void it and reissue it correctly so your tax reports are correct.  If that is not an option, I would call support to see what would be the best option for your company.

Thanks.  Our original intention was to void and re-issue the checks, especially since the employee would see no difference so we can just do everything on the back end.  However, it has come to my attention this error happened on multiple payroll runs.  The runs for May can be handled this way, but I'm not sure about the one at the end of April since it was a direct deposit run that has already been cleared in reconciliation.  Guess we will have to contact support for more explicit instructions.  I definitely want to correct the actual calculated figures and not just the totals so that everything will be correct on our reports.

SHEWLETT-  It sounds like you are a long time user of the program.  In our current version of BusinessWorks, we do not suggest using Setup Mode anymore to fix payroll totals (or in very rare circumstances).  That was a feature that worked in old versions, but does not correct figures for tax reports generated using Aatrix Enhanced Tax Reporting.  Those goes strictly by check detail and any changes perform in Setup Mode are not reflected in these tax reports.  If you have questions, I would recommend calling support for further detailed explanation.