Report showing expenses by month

SOLVED

I must start with, I know very little about this software. I am working with a colleague who works with Sage, but I am trying to help research this issue. I have a very specific need and am wondering if there is a way to do this within the software. Ultimately, I need a .csv file, but I believe a "report" is where this data should come from within Sage. I need the report to show the totals of expense categories by month. So the rows going down the left side would be the categories of the project such as "Manager Salaries", "Staff Training", and "Office Supplies." Along the top and moving to the right would be the months of the year. Simply, "January 2020", "February 2020", and so on. The dollar amounts shown would be the totals of all transactions in those categories, within those months. So Staff Training for February 2020, would show the total expense amount for that month. Each project or "Job" would have approximately 120 expense categories (rows). Ideally, I could run one report that would show all of the categories for all projects (15-20). It would be great to always show the past 24 months. As projects are "closed" within the software, they would fall off the list and no longer show up on the report. 

I've tried to describe this in detail. If you need further explanation, just let me know. I guess I have two questions. Is it possible to do this? And if so, how do you do it? Is there a report already created that shows this or does it require a custom report to be created?

Thanks.

Parents
  • +1
    verified answer

    If the data exists then it is possible. 

    I'm fairly sure there isn't anything that specific out of the box.  Therefore this is a custom report.  The design will depend on where the data is.  For example, is it in Project and Job Costing?  Or in General Ledger?  You could use Sage Intelligence, Financial Reporter (if data sits in GL) or Crystal Reports to keep it within Sage 300.   Otherwise get familiar with the data and choose your favourite reporting tool.

  • 0 in reply to Stephen Bagnall

    Thank you both for your replies. I've shared this thread with the accountant I work with. She did explain to me that our data is in Job Cost, so the GL option wouldn't work for us. She has mentioned possibly adding our data to our AnterraBI solution, though some work would need to be done to make this happen. I'm not familiar with AnterraBI or Sage really, so I'm just going with what you guys suggest. My goal was to spur some thinking and hopefully come up with a solution. I believe that has happened. Thanks again.

Reply
  • 0 in reply to Stephen Bagnall

    Thank you both for your replies. I've shared this thread with the accountant I work with. She did explain to me that our data is in Job Cost, so the GL option wouldn't work for us. She has mentioned possibly adding our data to our AnterraBI solution, though some work would need to be done to make this happen. I'm not familiar with AnterraBI or Sage really, so I'm just going with what you guys suggest. My goal was to spur some thinking and hopefully come up with a solution. I believe that has happened. Thanks again.

Children
No Data