Outlook Plugin : File email function and inline attachments (images in signatures)

Hi all,


There is a huge problem in the File email function that generates a huge mess in the Library filled with "image001.jpg" files that are signature images and company logos...

My question is quite simple : how can we manage this easily ? (I insist on the word easily).

In a normal use context several of my customers users have to file several emails a day, sometimes several emails an hour (for commercial tracking or customer service tracking needs).

When having several email exchanges with a contact, you need to save several emails.

By doing this you save several times the attachments. And when talking about attachments you quickly face the company logo issue.

Users who use regularly this File email function know very well this problem.

The document tab is filled with unuseful attachments : their own company logo that comes with their signature or their contact's company logo that comes with their signature.


The only way of cleaning this .... is by manually deleting these files one by one. Let me say what people think about that workaround... (No I bet you don't want to read that...)

So I propose myself one solution :

- On the File email popup screen, add a grid with the list of attachments including the inline attachments (= most of the time logo in the signature) with the following columns :

  • Checkox (to be able to remove it)
  • Name of the attachment
  • Size
  • preview if it is a jpg or png or gif

And then provide a "Remove checked attachments" so that when filing the email and creating the communication, the removed attachments won't be saved in the document tab.


If by any chance you have set up a similar or another solution, please share your experience.

It would be greatly appreciated !

Thank you