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PAYE Modernisation FAQ

Here is a list of the most commonly asked questions from our customers recently:

 

When submitting payroll to bank it has to be the day before you pay the employee. Can the pay date and the EMT date be different?

The date in the calendar needs to be the date the employee receives the payment into their bank account. When creating the bank transfer report, you can change the date to whatever you bank requires this to be (usually 1 or 2 days earlier).

If we do not pay our employees every week, can we just do Payroll Submission on the weeks we run payroll or do we have to send nil submissions on the other weeks?

You don't need to send a submission if your employees are not being paid, only when you have saved time sheets. In the other weeks, you don't need to do anything.

Where can I download my digital certificate on the ROS?

You can take a look at our Ask Sage Article which will show you how with some handy screenshots: 43387

I can log into ROS via my internet browser, but when I retrieve RPNs in Sage Payroll I get an error suggesting an invalid password. Have I done something wrong?

If you have issues with the password when Retrieving RPNs, this usually indicates a problem with the downloaded cert. Try downloading the cert again from ROS. 

If a Tax Cert is amended after RPN's have been imported will I get a notification from Revenue that an amended RPN is available for import?

No, you won't get a notification from Revenue if there is something new. You should retrieve RPNs each time you run your payroll to ensure that your payroll is always up to date with Revenue.

Where there is no RPNs downloaded for an employee, are they taxed on emergency tax?

Existing employees will continue to use the information currently in the Employee Details where there are no changes imported via an RPN. New starters should be processed on Emergency status until a new RPN is received from Revenue.

I have successfully Received RPNs in Period 1, however in Period 2 I see a message “There are no new RPNs to import at this time” Why is this?  

There may not always be RPNs to import into Payroll. An RPN will only show employees when there are changes to be made, if there is nothing new then you can cancel out of the RPN and continue your payroll processing as normal.

Do I need to End the Period before I click Send Payroll Submission?

Yes, you won't be able to submit without Ending the Period first

When does the Payroll Submission need to be sent by?

You should send your Payroll Submission on or before the pay date. If it is done afterwards it will result in a late submission and Revenue may issue penalties for this.

When sending the Payroll Submission, how does this then effect the payment to be made to Revenue? 

As you will no longer be uploading a P30 to ROS, Revenue will issue a statement the month following any submissions, and this will be paid to Revenue as usual.

 

I hope this helps!

Rachel

Sage UKI