Email Attachment - Change of file location

SUGGESTED

We have recently moved our system onto Microsoft Sharepoint and in doing this it has bought up the error with emailing templates e.g. quote and PO's. This is because we have our T's&c'S attached when we email and the location of this is now on Sharepoint.

I can link the new path and get the attachment to load correctly and work but this routes to the user that creates the link and not the generic source on the server for anyone to access, therefore if any other user tried to send the same document it fails as it cannot find the path.

Can any one help with how we can set the file location path not from a specific user.