Deleting transactions in SAGE

SOLVED

A bookkeeper told me that they don't delete transactions in Sage. Instead they post a correcting journal to rectify. I think it is because they feel deleted transactions tend to generate questions about why it was deleted. 

Whereas I tend to just edit the transaction if I have input it wrong initially as this seems the quicker and easier way of posting. Obviously this leaves me with a lot of deleted transactions in my audit trail if I am amending a key field.

Which approach would people recommend? 

Thank you

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  • +1
    verified answer

    Hi Jo,

    Thank you for using Sage City.

    Sorry for the delayed reply to your question. 

    We don't really have a recommended approach, when it comes to deleting transactions. 

    It is really what ever method you (and your accountant) would prefer in the program. Overall the corrections for the transactions would have the same impact. 

    If a transaction is deleted or edited - when the changes are posted, it will post a transaction in the audit trail. This helps to identify which transactions have been changed, and they can be compared to identify what has been amended on a transaction. 

    If Journals are used, the would also leave transactions in the audit trail - to identify what sort of correction has been made. 

    Overall, both correction methods will have the same overall effect. Possibly the biggest difference is time taken, if you edit or delete a transaction it would be a slightly quicker process then having to post a new transaction. 

    Hope this helps!

    If this has answered your question please click More > Verify Answer.

    Regards, 

    Nicola 

    Sage UKI

Reply
  • +1
    verified answer

    Hi Jo,

    Thank you for using Sage City.

    Sorry for the delayed reply to your question. 

    We don't really have a recommended approach, when it comes to deleting transactions. 

    It is really what ever method you (and your accountant) would prefer in the program. Overall the corrections for the transactions would have the same impact. 

    If a transaction is deleted or edited - when the changes are posted, it will post a transaction in the audit trail. This helps to identify which transactions have been changed, and they can be compared to identify what has been amended on a transaction. 

    If Journals are used, the would also leave transactions in the audit trail - to identify what sort of correction has been made. 

    Overall, both correction methods will have the same overall effect. Possibly the biggest difference is time taken, if you edit or delete a transaction it would be a slightly quicker process then having to post a new transaction. 

    Hope this helps!

    If this has answered your question please click More > Verify Answer.

    Regards, 

    Nicola 

    Sage UKI

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