Batch invoice drop down options

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Hi 

I want to know how i can limit what is showing on the drop down menu when entering in invoices.

So currently when entering on an invoice, when i type in 'Trade' Into the client account sections, it gives me everything for 'Trade' However half of them are now inactive and are just in the way.

I don't want to delete the supplier as its good to have the records to hand in case i do any investigating into old payments.

The same applies when selecting a project. Lots are now complete which are still appearing in the drop down menu.

Any help on this would be much appreciated.

Thanks

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