Vacation Pay

SUGGESTED

I am new to the system and payroll.  We have employees accruing vacation.  When I paid vacation out to an employee this past summer I chose vacation 40 hours @ $25.50 instead of looking at the amount he had accrued and entering the amount.  Did I mess up the accrued vacation for this employee because he is in the negative today?  Since January he has taken 15 days off in vacation.  He does not always show up for a full week either so he is not accruing his full amount each pay week.  Please help...not sure if I messed up.  Thank you for any advice

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    SUGGESTED

    If it is not a huge amount, I would just let his vacation pay keep accruing. It will become positive and pay out the correct amount next vacation. However, if the amount is noticeably large, you can let him know how much you overpaid him and that the next one will be lowered to account for this overpayment. The only times this has become a problem in the past is if  1) the negative amount is large and the employee leaves at which point you have to eat the loss and 2) there isn't much to give them on their next vacation week. Communication may be helpful since most employees are understanding. He has taken 3 weeks vacation this year already?