Hi Shana:

Using this forum individuals like myself and others answer specific questions in our spare time for free. Some of us are seasoned users of Sage 50, Sage 50 Consultants,  Sage 50 Trainers or just interested parties replying to questions. If you would like support on an on-going basis I would suggest you contact a Sage 50 Consultant, Trainer or businesses that offer support and training in Sage 50. In Sage 50 under the Help menu choose Find Consultants and Bookkeepers and you can choose from any of them listed.

To answer your question construction companies handle deposits differently. However, in Sage 50 there is a deposit feature which can be used to handle deposits on various projects. In the Receipts section of Sage 50 you can turn on or off the deposit feature. Look for the vault or safe icon. Just click it to turn it on. It will appear just under the invoices outstanding area.

Hope this helps!

Hello, Agate.

Unfortunately, I did not see that when I was doing up my final invoice and when I was putting in the deposit. As for doing up the deposit in the receipts journal, the deposit feature should have been turned on. I don't really unclick the icon to turn it off. An example that I have is in this snip. Clearly highlighted is their deposit that was put into the system. When I do a bill for them almost 2 months later, I can not pull their deposit in the bill and apply it before hitting the post button.

Hi Shana:

From the example you sent it appears the deposit was posted to an income or sales account. I would imagine it was paid after this invoice was produced. In this case they are recognizing the deposit as income immediately rather than a physical deposit. To correct this create an invoice including the deposit amount and any outstanding amount on one line then on the next line state it as the initial deposit applied against the outstanding amount as a negative amount and use the same account number as in the previous deposit invoice.

I hope this answers your question!

Hi Shana:

From the example you sent it appears the deposit was posted to an income or sales account. I would imagine it was paid after this invoice was produced. In this case they are recognizing the deposit as income immediately rather than a physical deposit. To correct this create an invoice including the deposit amount and any outstanding amount on one line then on the next line state it as the initial deposit applied against the outstanding amount as a negative amount and use the same account number as in the previous deposit invoice.

I hope this answers your question!