You should have an account called Contra or Suspense or something along this line . Ideally it will be in the G/L 1000 range of nbr and at the very top of chart of account. This account is for putting things in there that you will need to clear out later but just not sure where you want to put them yet. Being at top of balance sheet helps you to see if there is a balance in there that still needs to be worked on as this account will always be at nil balance when presenting financial stmts and for year end..

Now this account can be set up as a bank classification. In A/P chq module change to bank to this contra/suspense account and enter current date using chq nbr as something like A/RInv#1234 or A/R Bal @current date. Then enter the 10000.00 to pay. Now go into the A/R receipt module and change bank to contra/suspense acct using same date and Chq nbr something like A/PContraCurrent Date and enter 10000.00 as amount rec'd.. When this is done take a look at your contra/suspense account - it should read as a nil balance. Your customer balance should now read nil and your vendor balance should read as 2000.00 to pay. I would suggest you print off a customer statement showing the transactions to send along with chq. If this works please put a check mark in the box above for 'suggested answer'.

We also have a similar situation, a customer of us, we also pay commission to him for some sales. He sends invoices to us for commission every two weeks. Our receivable from this customer is much more than payable.

1. Should I apply payables to receivables first and then send balance as invoice amount?

2. I would like these contra transactions shows in statement, will they?

3. Should I set up account CONTRA also in 1000 range of nbr?

Please advise.

1 - Post commissions using Acct Pay purchase module. Then using the A/P payment module - apply payment to commission invoices using Acct Nbr 1000 Contra/Suspense as the bank.

Then in A/R receipt module apply the same amount as a prepayment without applying to a specific invoice.

2 - If you enter as per above then this will ensure the prepayment will show on the customer statement.

3 - yes.

Then in A/R receipt module apply the same amount as a prepayment without applying to a specific invoice.

While I am doing this, there is a list of invoices to be chosen, seems I don't find anywhere I could apply an amount as a prepayment?

You need to select the icon up top left that says 'Enter Customer/Guest/etc Deposit'. That will open up two boxes at bottom to enter your Deposit Reference No and Deposit Amount into.

Thank you very much.