Journal entry numbers change when adjusting previous entries

Why do the Journal numbers change when I adjust previous transactions? When I edit it , it counts it as another JE. I did up to 11 entries, but it says there's up to J45. 

  • 0

    The audit trail in the program is designed to trace all entries and changes to entries.  When you hit the Adjust button, then you hit Post, the program will post a complete reversal of the original entry, then post the correcting entry, even if you don't change anything.  Each entry gets a new journal entry number.

    When you run reports, most but not all reports give you the option of showing or not showing corrections.

    You can post journal entry #1, then adjust it to add some text to the comment, then adjust it again because you meant to post it on a different date.

    Then run the journal entry report without corrections, and you will only see Journal entry #5.  Show corrections and you will see all five entries.

  • 0 in reply to Richard S. Ridings

    Okay, great, I will try that. Also, when I made a mistake in an assignment by adjusting one instead of reversing it, I went back and redid it. Reversed the posted entry, deleted the other entry, then posted the corrected entry. It shows up on the report out of order. It shows the reversal, first, then the 2 entries (one corrected and one not) afterward (out of sequence). Is there a way to put them in order? They're all on the same date. 

  • 0 in reply to Kiley Sitter

    Have you traced the comments in the journal entries?  It will tell you exactly what you did and in what order, referring back to original journal entries and subsequent ones (assuming it was an adjustment, not a reversal).

    The comment on an adjustment tells you which original entry is adjusted, and which one is the corrected one (the next one after the reversal).  These two entries are posted at the same time so they are never out of sequence.

    The comment on a reversal will always indicate itself as the corrected entry, indicating it was a reversal, not an adjustment.