Merge Old data

There are 18 years of accounting data in our Simply. Is there any way to merge the old data so that we do not carry a huge data base. The old files are probably no need to keep.

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    Hi Mavy, 

    Thanks for reaching out. Did you ever find an answer to your question? Here's some tips on how to clear old data:

    STEP 1:  Make a backup.

    Once data is cleared, it is no longer available for lookup and cannot be brought back. Make a backup before clearing any data, so that you have a failsafe of data to restore should you ever need to retrieve it.

    STEP 2: There are two ways to clear old data:

    Method 1: Clearing Data Manually

    1. Click Maintenance from the menu bar in the Home windows.
    2. Click Clear Data.
    3. Choose the type of data you want to clear.
    4. When clearing data manually, select As of data or date range for which you want to clear.

    Method 2: Clearing Data automatically

    Note: You can set up Sage 50 Accounting to clear data automatically at fiscal year-end. 

    1. Click Maintenance from the menu bar in the Home windows.
    2. Click Clear Data.
    3. Click Automatically Clear Data
    4. Select the type of data you want to automatically clear and specify the age.


    Hope this helps!

    Warm Regards, 
    Erzsi